Administrative Assistant

Location

Uehiro Oxford Institute, 16/17 St Ebbes St, Oxford OX1 1PT

Contract type

Open ended

Hours

Full time (36.5 hours / 1 FTE)

About the role

The postholder will provide comprehensive administrative support to the Oxford Uehiro Institute. This includes acting as the first point of contact for visitors and enquiries, managing the admin inbox, maintaining mailing lists, arranging travel bookings, and processing purchase orders. You will also support the smooth running of the Institute’s office operations, assist with IT setup for meetings, liaise with suppliers, manage office supplies, and provide support for events and facilities management.

About you

You will be a highly organised and adaptable individual with the ability to manage a varied workload efficiently. You will have excellent communication and interpersonal skills, and be comfortable working both independently and as part of a team. You will also have strong IT skills, attention to detail, and the ability to prioritise tasks and meet deadlines. Experience of administrative work, including handling enquiries, organising travel, and supporting events, is desirable.

The duties and skills required are described in further detail in the job description.

What we offer

• An excellent contributory pension scheme
• 38 days’ annual leave
• Family leave schemes and a comprehensive range of childcare services
• Cycle loan scheme and discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports club

Application process

Applications for this vacancy are to be made online.

For your online application, you will be required to upload your curriculum vitae and a supporting statement, setting out how you meet the selection criteria for the post, using examples of your skills and experience. As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now.

For further details, please refer to the How to apply section of the job description. Any further enquires may be directed to hr@humanities.ox.ac.uk.

The closing date for applications is 12:00 noon on 15 May 2026. Only applications received before this time can be considered. Interviews will be held on the week commencing 25 May 2026.

Please quote the vacancy reference 186173 in all correspondence.

Committed to equality and valuing diversity