Administrative Assistant

Job Summary

To provide support to the Department Chair, faculty, and fellows on the Pomona Campus for the NMM/OMM Department. To provide assistance with the delivery of didactic education by editing and posting the NMM/OMM Department Textbook and Technique Manual, supplemental information and lab hand-outs; managing course and laboratory schedules and student assignments to labs and discussion group assignments; supporting in examination development, delivery, and analysis as required or needed by the department.

Knowledge, Skills and Abilities

• The technological ability to effectively utilize Word, Excel, PowerPoint, and be willing to learn to use software programs required by the position.
• Experience with calculator, fax, copy machine and telephone operation.
• Clear and professional verbal and written communication skills.
• Must be able to effectively interact with students, faculty, staff and other contacts.
• Knowledge of medical terminology is helpful, but not required.

Required Qualifications

• Education: Any combination of education, training or experience that provides the required knowledge, skills, and abilities. AA Degree, and/or combined experience/education as substitute for minimum education.
• Experience: 2-3 years clerical/office experience. Experience with various Microsoft Office software products. Good computer experience. Good oral and written communication skills and the ability to quickly learn medical terminology and the correct spelling of medical terms. Advanced knowledge of scheduling and database management.

Preferred Qualifications

Bachelor’s degree highly preferred.

Posting Date and Closing Date

Posting Date: 09/17/2025

Closing Date: 9/17/2026

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/34296