Administrative Assistant to the Principal

Position Objective

The administrative assistant to the principal is tasked with maintaining organization and supporting prioritization of issues that involve the BHSEC Queens Principal and assisting in the smooth operation of the school both internally as well as in its interactions with its parent institutions - the New York City Department of Education and Bard College. There can be flexibility in the exact schedule worked each week in consultation with the Principal; however, a typical work day would be 8:00 am – 4:00 pm, with a minimum of a 30-minute unpaid lunch break to be taken each day. The pay rate for this position is $26.88 per hour. This is a full-time hourly position with benefits.

Responsibilities include, but are not limited to:

• Managing principal’s schedule and keeping calendar updated.
• Checking principal’s email accounts to stay informed, following up on emails that require administrative work (i.e. scheduling), and bringing emails that are of particular importance to principal’s attention.
• Sending emails and/or making phone calls upon principal’s request to faculty, staff, parents, students, individuals at the NYC DOE, and individuals at Bard College.
• Answering principal’s phone line and picking up principal’s voicemails.
• Acting as a liaison between faculty/staff and principal in passing on messages, setting up meetings, answering or relaying questions, and handling related administrative tasks.
• Being aware of deadlines and compliance items set by the New York City Department of Education, as published in Principals’ Weekly and sent to principal in emails, and sending out important information and deadlines to the proper individuals on the staff and faculty.
• Editing/proofreading documents that the principal has written.
• Scheduling meetings with parents, sending letters home, and maintaining a record of communications when needed (e.g. Academic Honesty)
• Supporting meetings for outside visitors or candidates including finalizing agendas, arranging food for guests, and set up and breakdown of rooms when necessary.
• Using NYC DOE systems such as ATS, STARS, Principals’ Portal, FAMIS, etc...
• Creating documents (agendas, letters, etc...) in Microsoft Word and spreadsheets in MS Excel.
• Organizing paperwork/files, both in hard copy and digitally. Copying, scanning, etc... as needed.
• Maintaining confidentiality of sensitive information, employee concerns, parent and student concerns.
• Collecting and securing monies for events run by the school, log all funds collected and place in the school safe.
• Collaborating with budgeting support ensuring the proper flow and recording of funds.
• Supporting Admissions support 0 – 3 hours/day based on seasonal need.
• Performing other organizational-related tasks as needed to aid in the smooth operation of the school.

Start Date: September 2026

Location: Bard High School Early College (BHSEC) Queens, 30-20 Thomson Ave., Long Island City, Queens, NY

Job Type: Full-Time position with benefits

Compensation: The pay rate for this position is $26.88 per hour. It is a full-time position with benefits.