Job Details
Position Number: 997939
Functional Title: Administrative Assistant
Position Type: Administration - Staff
Position Eclass: EZ - EHRA Non - Exempt Permanent
University Information:
Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North…
Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit:
University Advancement elevates UNCG's reputation, advances institutional strategy, and fosters community pride through integrated communications aligned with its public mission as a student-centered research university. The department develops and executes strategic communications and marketing initiatives that enhance visibility, engage key audiences, and convey the University's distinctive value. Working across schools, colleges, and administrative units, University Communications manages media relations, marketing campaigns, content strategy, branding, digital engagement, sponsorships, and crisis communications.
Position Summary:
Re-Post, Previous Applicants Need Not Re-Apply, Still Under Consideration
The Advanced Administrative Assistant provides high-level administrative and operational support to the Office of University Communications and its senior leadership. This position requires substantial independent judgment, advanced organizational skills, and the ability to manage complex, often confidential tasks across a dynamic communications and marketing environment. The Advanced Administrative Assistant serves as a key resource for staff as well as for faculty, students, and external stakeholders, and is expected to exercise initiative, discretion, and professionalism at all times.
Minimum Qualifications:
- Associate's degree or equivalent combination of education and related experience (typically three to five years of progressively responsible administrative work).
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and standard office technologies.
- Strong written and verbal communication skills with attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
- Experience handling confidential and sensitive information with discretion and sound judgment.
Preferred Qualifications:
- Three (3) or more years of administrative experience in a higher education, government, or comparable complex organizational setting.
- Experience with enterprise information systems used in higher education (e.g., Banner, People, Emburse (Chrome River)).
- Knowledge of higher education governance structures, academic calendars, and faculty affairs processes.
- Experience supporting budget management, grant administration, or academic program coordination.
Recruitment Range: $45,747.90 - $50,831.00
Org #-Department: University Communications - 33901
Job Open Date: 08/18/2026
Job Close Date: 09/20/2026
Open Until Filled: No
FTE: 1.000
Type of Appointment: Permanent
Number of Months per Year: 12
FLSA: Non-Exempt
Percentage Of Time: 35
Key Responsibility: Administrative Operations & Office Management
Essential Tasks:
- Manage complex calendars, scheduling, and coordination for one or more senior administrators, including resolving conflicts and prioritizing commitments.
- Serve as the primary point of contact for the office, screening and directing inquiries from students, faculty, staff, and external visitors with professionalism and appropriate follow-through.
- Draft, proofread, and distribute correspondence, reports, meeting minutes, and official communications on behalf of the department.
- Maintain organized filing systems (physical and digital), ensuring records are retained in accordance with institutional policies and applicable regulations.
- Order and manage office supplies, equipment, and service contracts; coordinate facility and technology maintenance requests.
- Coordinate logistics for divisional meetings, all-hands gatherings, and special events, including room reservations, technology setup, catering, and materials preparation.
- Send approved campus-wide messages using marketing email tools.
Percentage Of Time: 20
Key Responsibility: Financial Administration & Budget Support
Essential Tasks:
- Process purchase orders, expense reimbursements, invoices, and procurement card reconciliations in accordance with University financial policies.
- Coordinate travel arrangements and prepare travel expense reports for staff in compliance with institutional travel policies.
- Ensure transactions are entered accurately into the departmental budget database.
Percentage Of Time: 20
Key Responsibility: Academic & Event Program Support
Essential Tasks:
- Coordinate the planning and execution of departmental events including seminars, presentations, advisory meetings, and other institutional gatherings.
- Assist with room reservations, vendor coordination, and logistical preparation for University programs and events supported by the division.
- Prepare and distribute agendas, background materials, and minutes for committee meetings and departmental governance activities.
- Support hiring and onboarding processes for new staff.
- Maintain departmental shared drives and communication channels, ensuring content is current and consistent with institutional standards.
Percentage Of Time: 10
Key Responsibility: Data Management, Reporting & Compliance
Essential Tasks:
- Compile, enter, and maintain data in institutional systems (e.g., Banner, Emburse (formerly Chrome River)) related to personnel, budgets, and operational records.
- Prepare standard and ad hoc reports by gathering and summarizing data from multiple sources, ensuring accuracy and timeliness of all submissions.
- Support compliance with federal, state, and institutional requirements by maintaining required documentation and responding to audit requests.
- Protect the confidentiality of sensitive data including personnel files, financial information, and other restricted records, in accordance with applicable regulations.
Percentage Of Time: 10
Key Responsibility: Cross-Functional Collaboration & Process Improvement
Essential Tasks:
- Serve as a resource to other administrative staff, providing guidance on departmental procedures, institutional policies, and best practices.
- Identify inefficiencies in administrative workflows and recommend or implement process improvements to enhance productivity and service quality.
- Represent the department in cross-functional teams, task forces, or working groups as assigned by the supervisor.
- Maintain current knowledge of institutional policies and University regulatory requirements relevant to the role.
- Perform other duties as assigned commensurate with the level and scope of the position.
Percentage Of Time: 5%
Key Responsibility: Other Duties
Essential Tasks:
- Assist the Director of Strategic Operations in a variety of tasks as needed
- Serve as backup to Vice Chancellor Executive Assistant as needed.
- Other duties as assigned.
Physical Effort:
Hand Movement-Repetitive Motions - F, Finger Dexterity - F, Vision-Skilled Trades - F, Eye-hand coordination - F, Vision-Preparing/Analyzing figures - F, Hearing - F, Talking - F, Standing - O, Sitting - F, Walking - O
Work Environment:
Inside - F, Outside - O
Organization
UNCG at a Glance
Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make.
With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.
UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.
The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a "research university with high research activity" and for "community engagement" in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.
Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.
As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.
Although much has changed, some things remain the same. The university motto — "Service" — continues to be a guiding principle put into practice through all aspects of university life.
UNCG Schools and College of Arts & Sciences
The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22; College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.
Achievements & Accolades
UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now: http://newsandfeatures.uncg.edu/.
Challenging Academic Programs
- U.S. News & World Report ranked three UNCG online programs among the best in the nation in the 2015 list of Best Online Programs.
- UNCG's slate of online programs has earned a top 10 ranking for affordability from BestColleges.com.
- The graduate program in the Department of Human Development and Family Studies has earned a Top 10 ranking by the The HDFS Report.
Supportive Environment
- UNCG is a Military Friendly School for the fourth straight year, putting it in the top 15 percent of colleges and universities nationwide that are doing the most to support veterans and ensure their success.
- UNCG is ranked among the best colleges for your money nationwide by College Factual, a new site that guides students through the college selection process.
- The Education Trust singles out UNCG among the nation's universities for its success at closing the gap in graduation rates between black and white students.
Engaged Community
- For the fifth year in a row, UNCG has earned the "Tree Campus USA" designation for promoting healthy trees and encouraging the spirit of conservation.
- UNCG's innovative dynamic mailbox system has been honored as one of University Business Magazine's Models of Efficiency.
- For the eighth consecutive year, UNCG is highlighted on Washington Monthly's list of American universities that contribute most to the public good.
Careers at UNCG
UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.
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