Administrative Coordinator - Counseling and Human Services Department

POSITION DETAILS

Reporting to the Academic Program Manager, the Administrative Coordinator will:

• Coordinate and maintain academic scheduling each semester using Course Dog in collaboration with the Registrar’s Office and department leadership.
• Process EHRAF applications for adjunct faculty and manage personnel documentation including teaching observations, annual evaluations, and multiple position reports.
• Create and track purchase requisitions through CUNYBuy; monitor work orders and follow up on department service requests.
• Manage calendars for the Chairperson and Deputy Chair, and organize departmental meetings and special events, including logistics, room reservations, and communications.
• Collect, analyze, and report departmental data; prepare presentations, correspondence, and official communications using Microsoft Office Suite.
• Maintain applicant tracking files and documentation for faculty searches, ensuring organized recordkeeping and confidentiality.
• Serve as the department’s first point of contact, providing general information and administrative support to students, faculty, and staff.
• Oversee office operations including supervising student workers, maintaining departmental archives and website content, coordinating office moves, and ensuring equipment functionality.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE: Assistant to HEO

FLSA: Non-exempt