Job Details
Requisition: [contact details available in the full listing]S
Title: Administrative Coordinator I (Internal Candidates Only)
FLSA status: Non-Exempt
Hiring Salary: This position is a pay grade 8. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category: Technical/Para-Professional
Department: Office of University Advancement
Division: Division of University Advancement
Open Date: 08/07/2026
Open Until Filled: Yes
Educational and Experience Requirement: Bachelor’s degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose of Position: Performs administrative support duties for the Associate Vice President of Development.
Primary Responsibilities: Performs administrative support duties for the Associate Vice President of Development and provides donor relations and administrative support for major gift officers. Processes correspondence and answers requests of a complex nature; referring matters which are highly complex, controversial, or specialized to the appropriate authority level. Determines work priorities, develops schedules, and plans the processing of work. Provides considerable independent judgment in the management of an office. Coordinates calendar and appointment schedule and responsible for maintaining a calendar of all meetings. Provides administrative assistance by assisting the office or department with a large volume of complex tasks. Provides supervision of student staff in the operation of the department. Responsible for maintaining accurate records of assigned personnel. Makes complex office decisions within related area according to policy. Prepares financial, statistical and complex factual information from a variety of sources. Serves as liaison between other university departments. Counsels others regarding University structure, policies, rules and procedures within specialized field. Responsible for the maintenance of extremely accurate records and information for various administrative requests. May be responsible for accounting, budgeting, and purchasing. Interprets policies and explains procedures relating to activities performed in the department. Performs other related duties as assigned.
Other Specifications: Must have strong writing and verbal skills that convey accurate, effective, and efficient communication. Strong analytical, organizational, and interpersonal skills are essential. Must have the ability to work effectively and multi-task in a fast-paced, deadline-driven environment. Must have the ability to work independently and in team-based environment. Must have the ability to handle highly confidential information with discretion. Requires proficiency in Microsoft Word, Excel and PowerPoint. Requires detailed knowledge of University infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Position requires the capability to work a flexible schedule as needed. Some evening and weekend work required.
Full Time Part Time: Full Time
Quicklink: https://shsu.peopleadmin.com/postings/48170
EEO Statement: Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report
Organization
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 21,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Member The Texas State University System
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