Administrative Project Specialist, Executive Recruitment (SOM - Office of the Dean)

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Johns Hopkins University School of Medicine is seeking an Administrative Project Specialist, Executive Recruitment. The Administrative Project Specialist is a key member of the newly established Executive Recruitment function within the Office of the Dean and CEO at the Johns Hopkins School of Medicine, which leads the recruitment of senior academic and executive leaders, including department and division directors. The Administrative Project Specialist partners closely with the Director of Faculty and Executive Recruitment to provide programmatic, operational, and communications support to ensure efficient and well-coordinated executive search processes.

The Administrative Project Specialist will provide general administrative and coordinating support for activities and/or projects for a team, unit or principal.

Specific Duties & Responsibilities

• Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specialized operations.
• Develop administrative processes and workflows.
• Assist in planning and development.
• Provide reports and summaries as requested.
• Resolve administrative issues and problems.
• Assist with business and financial processing, e.g. budget reconciliation, expense reimbursements, payment of invoices, etc.
• Foster institutional relationships. Collaborate and liaise with individuals across the institution.
• Other duties as assigned.

In addition to the duties described above

• Manage operational timelines and key deliverables associated with chair and director searches.
• Coordinate logistics for candidate interactions, including meetings, interviews, campus visits, and stakeholder engagements.
• Support communication workflows, including search committee materials, candidate correspondence, event coordination, and internal updates.
• Assist with preparation of reports, summaries, and documentation that support leadership decision making throughout the search cycle.
• Serve as a point of coordination for the School of Medicine’s executive recruitment function.