Administrative Specialist, Department of Chemical and Biomolecular Engineering

Job Details

University of Delaware

SALARY GRADE: 29E

CONTEXT OF THE JOB:

Under the general direction of the Chairperson and Business Administrator, the Administrative Specialist will be expected to independently execute the duties of this position. The principal responsibility of this position is anticipating, coordinating, and executing the annual academic, recruiting, public relations, and development events for the Department with very little input from the Chair or Business Administrator.

MAJOR RESPONSIBILITIES:

• Oversees or assists with all facets of the daily operations of the Department, ensuring compliance with university, state and federal laws, policies and regulations.
• Supervises and mentors department Concur Liaison and Student Workers.
• Manages, plans, and directs logistical operations for all major departmental publicity, recruitment, development, and strategy building events, totaling more than 20 per year.
• Coordinates faculty recruitment and works with chair of search committee to arrange all candidate visits.
• Plans, directs, and participates in the logistical operations of the department’s graduate recruitment events.
• Manages the P & T process, working closely with the P & T Chair.
• Works with the Associate Chair to prepare course scheduling each semester.
• Takes minutes at all fall and spring semester faculty meetings and distributes timely.
• Supervises part-time employees and student workers.
• Manages the Undergraduate Summer Research Program.

QUALIFICATIONS:

• Bachelor’s degree and three years of experience, or equivalent combination of education and experience.
• Knowledge and experience in office management and procedures.
• Proficiency with Microsoft Office, Database and spreadsheets.
• Excellent organizational skills and attention to detail.
• Event planning experience preferred.