Administrative Support Specialist, University Strategy
Position Summary
The Administrative Support Specialist for University Strategy serves as a trusted strategic and administrative support, providing coordination and leadership to advance key initiatives and programs. Reporting through the division of Enrollment, Marketing & Communications, the Administrative Support Specialist manages daily tasks and complex projects, coordinates cross-campus collaborations and activities, assists in the facilitation of communication with internal and external stakeholders, and ensures that the day-to-day operations of the division are carried out.
Essential Duties
- Provide excellent front facing customer service to individuals and guests coming to meet with the Senior VP of University Strategy and other members of the Division.
- Assist with the management of the SVP's calendar, scheduling priorities, and meeting logistics.
- Prepare briefing materials, reports, presentations, correspondence, and other executive communications.
- Administer the budget for the divisions of Enrollment, Marketing & Communications.
- Screen and prioritize incoming communications and requests for the SVP's response and attention.
- Coordinate with campus partners to execute key campus-wide activities including, but not limited to, new student move-in and Christmas Tree Lighting and Holiday Village.
- Assist in the development, implementation, and monitoring of strategic initiatives and special projects.
- Conduct research, analyze data, and prepare recommendations to support executive decision-making.
- Track project timelines, deliverables, and outcomes across multiple departments.
- Serve as a liaison between the SVP's office and faculty, staff, students, administrators, trustees, community partners, and external organizations as requested.
- Organize and coordinate meetings, committees, retreats, and special events.
- Develop agendas, prepare meeting materials, record minutes, and monitor follow-up actions.
- Monitor compliance with institutional policies, procedures, and applicable regulations as assigned.
- Maintain confidential records and sensitive information with discretion and professionalism.
- Represents the University and/or the SVP at on or off-campus events.
Secondary Responsibilities
- Work collaboratively with other divisional and University-wide departments to enhance the student experience, especially related to on-campus recruitment activities.
- Attend recruitment events to support registration and other administrative tasks.
- Perform other work-related duties as assigned.
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