"Administrative/Admission Assistant to the Center Director"

Position Summary

The Administrative/Admission Assistant to the Center Director is responsible for providing office management assistance to the Center Director and assisting the Center Director in the daily functions of all facility programs, including those inside the correctional institution and any other sites the Center Director manages. The primary responsibilities for this position are listed below; however, the Center Director or his/her designee may assign other professional duties to meet the College's needs.

Essential Duties and Responsibilities

• Performs various complex clerical and administrative tasks requiring the application of independent judgment and knowledge of regulations, policies, or procedures; filing.
• Ability to compose letters and memorandums independently.
• Prepares replies to correspondence from brief dictated notes or on own initiative.
• Performs complex clerical and secretarial work involving detailed request duties of an administrative nature.
• Screens telephone calls and incoming mail.
• Takes and transcribes minutes of meetings.
• Prepares material for meetings, notices, resolutions, agendas, and related reports.
• Extensive knowledge of the operations, functions, and scope of authority of departments and offices related to handling and disposing of information and requests for information.
• Issues and tracks work orders and provides live-work status reports; receives payment for work orders and makes direct deposits in accordance with College procedures.
• Ability to maintain the confidentiality of office information.
• Assist with college events for college functions (including the ISTC Foundation, College tours, Graduation, Professional Development meetings, etc.)
• Process student registration, graduation, and job placement data for reporting purposes using tables, charts, graphs, etc.
• Must be eligible to enter any/all Department of Corrections (DOC), Federal Correctional Institutions (FCI), and Pardons & Paroles Facilities to perform the job duties and maintain this status for continued employment.
• Performs other duties as required by the Center Director or their designee.
• Serves on College committees as needed.
• Possesses understanding and commitment to a community and technical college's philosophy and mission.
• Possesses a sensitivity and commitment to cultural diversity.
• Complies with any applicable guidelines and policies set forth by the Alabama Community College System (ACCS) Board of Trustees, the Alabama Community College System, and J.F. Ingram State Technical College.

Qualifications

An associates degree from a regionally accredited college or university, or at least two (2) years of experience in the field or a related field, or an equivalent combination of experience and education is required. Five (5) years of clerical/administrative experience; three (3) years must have organization, coordination, and performance of duties at a responsible level is preferred.

Application Procedures/Additional Information

J.F. Ingram State Technical College is a postsecondary correctional education institution. Our mission is to provide quality educational services to individuals incarcerated in central Alabamas correctional facilities. The student population served is diverse in age, race, educational, economic, and cultural backgrounds.

Instructional Center Locations:

• Deatsville (Main Campus)
• Julia Tutwiler Prison
• Draper Institutional Site
• Alabama Therapeutic Education Facility (ATEF)
• Donaldson Correctional Facility
• Bibb Correctional Facility
• Limestone Correctional Facility
• Fountain Correctional Facility
• St. Clair Correctional Facility
• Easterling Correctional Facility
• Ventress Correctional Facility
• Thomasville Regional Day Reporting Center

Salary Range: Salary will be determined by placement on the appropriate Alabama Community College System-approved salary schedule. E3 03 ($45,220 - $62,710)

APPLICATIONS MUST BE FILED ONLINE AT: https://istc.edu/employment/

Applicants must meet the minimum qualifications indicated on this vacancy notice and submit a completed online application packet through the online application system by the deadline date to be considered for this position. The applicants sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.

A complete application consists of the following:

• Online employment application
• Current resume
• Copies of college transcripts

Application materials, including transcripts, must prove that the applicant meets all minimum qualifications. Unofficial transcripts are acceptable for application; however, official transcripts may be requested by the College before extending an employment agreement to the successful candidate. Degrees must be posted on transcripts.