Advancement Administrator

Job Description:

Te Rōpū Pāpori | Engagement
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Permanent role
• 30 hours per week (.8 FTE)
• Five weeks’ annual leave plus five days’ university holidays (Pro-rated)
• Professional development opportunities
• Generous superannuation provisions (up to 6.75% employer contribution)

Āu Mahi | What You Will Do

In this pivotal role, your proactive approach will see you using your initiative and problem-solving skills to support the Advancement team with high-quality administrative and operational support.

From coordinating meetings and events to managing communications and maintaining critical records, you’ll ensure everything runs smoothly behind the scenes.

As part of this role you will be:

• Coordinating meetings, travel, events, and team activities
• Managing shared inboxes and communications
• Supporting donor stewardship and alumni relations
• Maintaining accurate CRM and records systems
• Preparing documents, presentations, and reports
• Providing governance and administrative support to the UC Foundation
• Assisting with web and intranet content updates.

Mōu | Who You Are

You will have at least three years’ experience in a busy, complex and professional administrative or office support role and be able to demonstrate:

• A collaborative, self-motivated approach with a high level of professionalism
• Exceptional organisational skills and attention to detail
• Strong communication skills through examples of professional writing and articulate verbal communication
• Experience managing busy inboxes & calendars
• Experience in working with confidential information
• Ability to manage competing priorities
• Confidence using Microsoft Office and modern office systems
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

You will work within the Advancement team, collaborating closely with the Director of Advancement, the Advancement Team, and colleagues across faculties and service units. This role is central to building strong relationships and aligning messaging to enhance UC's fundraising efforts.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• Five weeks’ annual leave plus five days’ university holidays
• UC Parental Leave (up to nine weeks’ paid) + 26 weeks’ Government paid parental leave and onsite childcare facility
• Generous employer contribution to superannuation (up to 6.75%)
• Flexible working arrangements
• Professional development and study opportunities
• Supportive working environment
• A wide range of retail discounts across shopping, entertainment and travel
• On-campus staff discounts including UC RecCentre
• Living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• A unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés, eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 17 May 2026 (midnight, NZ time)*Please note, applications will be reviewed as they are received, and interviews may take place before the close date.*

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.

Job Details

Reference #	32012
Posted on	01 May 2026
Closes on	17 May 2026 23:55
Location(s)	Christchurch
Expertise	Administration
Job level(s)	Experienced
Work type(s)	Continuing (Permanent) full-time