Assistant Director, FAS Prospect Management

Job Summary

The Assistant Director of FAS Prospect Management supports the development and execution of prospect management strategies that drive a strong, data-informed fundraising pipeline for the Faculty of Arts and Sciences. Reporting to the Managing Director of FAS Prospect Management, this role serves as a key partner to frontline fundraisers and development leadership-combining analytical, consultative, and project management responsibilities to optimize portfolios, advance moves management, and ensure FAS gift officers have clear, actionable prospect information to meet their fundraising goals.

Job-Specific Responsibilities

Prospect & Portfolio Management (25%)

• Support the implementation of FAS prospect management policies, procedures, and best practices.
• Manage day-to-day processes for assigning, reassigning, and tracking prospects across FAS portfolios (e.g., major, leadership annual, principal, and planned gifts).
• Monitor portfolio size, quality, and activity; identify imbalances and recommend adjustments to ensure appropriate coverage and progression.
• Prepare materials and data for regular portfolio review meetings with gift officers and their managers.

Moves Management & Fundraiser Support (40%)

• Help maintain and refine the moves management framework (stages, definitions, and metrics) for FAS gift officers.
• Participate in or facilitate pipeline meetings, providing data, insights, and recommendations on prospect strategy and next steps.
• Provide one-on-one and group support to gift officers on portfolio hygiene, record-keeping expectations, and effective use of prospect data and reports.
• Ensure that key updates and insights from prospect management are communicated clearly and in a timely manner to frontline staff.

Reporting, Analytics & Data Integrity (30%)

• Partner with Prospect Research, Operations (Ops), and Business Intelligence (BI) to operationalize prospect identification and prioritization for FAS.
• Work with Ops and BI colleagues to improve data capture, coding, and reporting structures that support FAS prospect management needs.
• Develop, run, and refine regular reports and dashboards on FAS portfolios, pipeline stages, proposal activity, and fundraiser performance indicators.
• In collaboration with Ops, promote and monitor data quality standards for prospect, portfolio, and activity records within Advance; follow up on data issues with appropriate staff.

Project Management & Process Improvement (5%)

• Manage or support special projects related to FAS prospect management.
• Recommend and help implement process improvements to increase the efficiency, clarity, and consistency of prospect management practices within FAS.
• Document processes, guidelines, and training materials for FAS prospect management and related systems.

Qualifications

Basic Qualifications

• Minimum of three years of experience in prospect research, prospect management, data analysis, or other similar field, preferably in an academic setting.
• You will be expected to work certain events/campus activities, such as reunions each Spring, and participate in department retreats that are taking place on campus in Cambridge, MA.

Additional Qualifications and Skills

• Bachelor's degree preferred.
• Experience with Advance or other fundraising CRM databases strongly preferred.
• Familiarity with prospect and portfolio management concepts, including moves management and fundraising pipelines.
• Strong analytical skills, with the ability to interpret data, identify trends, and present findings to non-technical audiences.
• Excellent organizational and project management skills, including the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with colleagues at different levels and functions.
• High attention to detail and commitment to data accuracy and integrity.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.