Assistant to the Associate Dean of Public Relations (Open Rank)
Job Summary
CU School of Medicine Office of Communications - 30%
- Manage the development and production of the School of Medicine Annual Report, coordinating cross-functional stakeholder contributions and ensuring timely publication.
- Provide operational and executive support to the Associate Dean for Public Relations and a 20+ member communications team, overseeing complex scheduling, prioritization, and workflow coordination.
- Facilitate vendor management and procurement processes, including sourcing competitive bids, monitoring project budgets, and ensuring compliance with university policies.
- Develop and distribute executive reports, presentations, briefing materials, and communications supporting leadership decision-making and organizational initiatives.
- Serve as the primary liaison for departmental procurement activities, streamlining purchasing processes and ensuring operational efficiency.
Dean's Office Administrative Support - 20%
- Deliver high-level executive support to senior leadership, ensuring seamless coordination of strategic priorities, meetings, and stakeholder engagements.
- Coordinate governance activities for the School of Medicine Executive Committee, managing meeting logistics, agenda development, executive communications, documentation, and follow-up action items.
- Support executive communications and institutional messaging initiatives, including preparation of leadership presentations for the annual State of the School address.
- Maintain and manage enterprise-wide communication resources, including organizational directories and leadership contact databases supporting operational effectiveness.
- Administer university procurement and travel card programs, ensuring compliance with institutional policies and financial stewardship requirements.
- Lead planning and execution of executive meetings, events, and special projects, collaborating with internal and external stakeholders to ensure successful outcomes.
- Serve as a key point of contact for faculty, staff, visitors, and senior leaders, delivering exceptional customer service and fostering positive stakeholder relationships.
- Provide cross-functional operational support and continuity across the Dean's Office administrative team during periods of high demand and staff absences.
Leadership Recruitments - 50%
- Support executive-level search and recruitment processes for senior academic leadership positions, including department chairs, center directors, and associate deans.
- Manage search operations from position development through candidate selection, ensuring compliance with institutional policies, timelines, and governance requirements.
- Coordinate search committee activities, including meeting facilitation, agenda development, candidate evaluation processes, and stakeholder communications.
- Partner with campus leadership and recruitment stakeholders to organize executive candidate visits, interview schedules, travel logistics, and assessment activities.
- Oversee recruitment-related procurement and budget administration, ensuring accurate financial tracking and policy compliance.
- Manage search process documentation and reporting requirements, maintaining data integrity and supporting equal opportunity and compliance objectives.
- Ensure adherence to institutional hiring priorities, human resources policies, procurement standards, and search governance protocols.
- Serve as a trusted representative of the Dean's Office, engaging professionally with executive leaders, faculty, staff, and candidates throughout the recruitment process.
- Maintain strict confidentiality and discretion while handling sensitive candidate, organizational, and leadership information.
Work Location: Hybrid – this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.
Qualifications
Minimum Qualifications:
Entry: Bachelor's degree in communications or a related field.
Intermediate: Bachelor's Degree in communications or a related field. 1 year of professional experience providing support to leadership and managing projects.
Senior: Bachelor's Degree in communications or a related field. 2 years of professional experience providing support to leadership and managing projects.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the Bachelor's Degree on a year-to-year basis.
Preferred Qualifications:
- Experience in higher education.
- Experience in editorial production.
Knowledge, Skills and Abilities:
- Ability to work independently as well as within a team.
- Advanced written, verbal, and professional interpersonal skills.
- Exceptional attention to detail.
- The ability to navigate a complex academic environment.
- Excellent organizational skills and the ability to effectively prioritize.
- Exercise judgment and independent initiative.
- Handle sensitive and confidential matters.
- Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
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