Assistant to the Chair and Office Manager
Job Details
Job Title: Assistant to the Chair and Office Manager
Department: FAES | Agricultural, Environmental and Development Economics
Serves as primary administrative and programming support to Chair, faculty, and staff in the Department of Agricultural, Environmental, and Development Economics (AEDE). Provides a coordinated point of contact and support for AEDE faculty and staff. Provides general office coordination and support for AEDE facilities.
Administrative and Programming Support for AEDE Faculty and Programs:
- Provides a coordinated point of contact and support for AEDE faculty and staff.
- Coordinates conference room and support room scheduling for AEDE faculty, staff, students, and outside users.
- Coordinates onboarding for AEDE faculty, staff, and student employees, and manages visits by department visitors.
- Provides logistical support for AEDE faculty, staff, and student employment searches and for AEDE events.
- Coordinates AEDE faculty and staff annual reviews and promotion and tenure processes.
- Maintains: department policy and procedures documents and other administrative documents; department directory and list-serves; department shared files and drives.
- Manages votes and elections in the department.
Administrative Support for AEDE Department Chair:
- Provides administrative support for the department Chair such as calendaring and meeting arrangements, event invitations/organization/logistics.
- Serves as HR Manager Liaison on behalf of the faculty manager.
- Serves as department Chair contact for college and university leadership and administration.
- Coordinates faculty and staff meetings including taking and distributing minutes.
- Coordinates and tracks department annual reporting and other administrative reports as required.
Office and Space Management for AEDE:
- Manages key and card reader access for AEDE personnel.
- Manages requests for repairs, refurbishment, and other maintenance in facilities controlled by AEDE.
- Recruits, supervises, and manages student employees providing front desk and administrative support.
- Oversees AEDE mail delivery.
Other duties as assigned in support of AEDE faculty, staff, and students.
Required Qualifications:
- High School diploma or GED.
- Expert user of Microsoft 365 Office Suite and Zoom.
- Minimum of 4 years’ relevant experience.
- Excellent oral and written communication skills.
- Ability to work according to CFAES Principles of Community.
Preferred Qualifications:
- Associate's or Bachelor’s degree.
- 6 years of relevant experience preferred.
Additional Information: This job profile is an Administrative Assistant 4 (T4 level) on the career roadmap. This position is a Classified Civil Service position which includes 180 probationary period; it is a regular, fulltime position with benefits including pension options.
Find Your Best Opportunity
Tell them AcademicJobs.com sent you!
