Assistant to the Vice President for Design and Construction Management
- Provide executive-level administrative support to the Vice President, including managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and organizing documentation.
- Maintain and track division-wide project timelines, deliverables, and action items to ensure projects remain on schedule and within scope.
- Assist with the preparation of reports, presentations, Board of Regents updates, and briefing materials related to design, construction, and campus development.
- Coordinate communication between Design and Construction Management, Facilities, Procurement, Finance, and other university divisions.
- Serve as a primary point of contact for internal and external stakeholders seeking information or access to the Vice President.
- Support procurement and contract management processes, including tracking vendor agreements, RFQs/RFPs, invoices, and compliance documentation.
- Maintain organized digital and physical filing systems for plans, contracts, drawings, project documentation, and historical records.
- Assist with budget monitoring, cost tracking, and reconciliation of expenditures for multiple capital projects.
- Coordinate logistics for site visits, project meetings, committee meetings, and construction-related events.
- Conduct research, compile data, and prepare summaries to support decision-making on capital projects, sustainability initiatives, and design standards.
- Help ensure adherence to university policies, state regulations, and industry standards for construction, safety, and compliance.
- Perform other duties as assigned to support the efficient operations of the Office of Design and Construction Management.
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