Assistant Training Program Administrator, Anesthesiology
Position Information
Position Title: Assistant Training Program Administrator, Anesthesiology
Department: Department of Anesthesiology
Job Type: Full-Time
Position Summary
The Department of Anesthesiology, Jacobs School of Medicine and Biomedical Sciences, invites applicants to apply for the position of Assistant Training Program Administrator for Anesthesiology Residency Program.
In this position, you will:
- Understand and comply with FERPA and HIPAA regulations, and office confidentiality expectations.
- Update and maintain residency contact sheets and checklists.
- Receive and distribute applications for residency programs, organize and attend residency candidate interviews, and participate in the selection process.
- Organize didactic events, ie. Journal Club, Visiting Professor Lectures, Town Halls, Mock Oral sessions, etc., attending where required.
- Organize and manage council events.
- Organize and attend orientations, graduations, and other important residency events.
- Prepare and maintain residency rotation schedules and enter data into MedHub, along with all other data required in the MedHub system.
- Adhere to ABA, ACGME, UB, GME, et. al. data entry for residency program, meeting deadlines as required.
- Compliance monitoring and distribution of monthly reports, hours logged, et. al. for residency to all faculty as applicable.
- Assist in the preparation, and take and prepare minutes of all Council meetings and faculty retreats.
- Assist the Program Director and Office Manager/TPA with residency recruitment efforts, including but not limited to medical student promotional activities, oversight of Anesthesiology Interest Group meetings, and oversight of UB Anesthesia website and other media.
- Provide backup coverage for ANE Department (incoming telephone calls and greeting visitors).
Minimum Qualifications
- Associate’s Degree or two (2) years of full-time experience in a clinical or administrative setting.
Preferred Qualifications
- Bachelor’s degree and three (3) years of experience in a clinical or administrative setting.
- Proficiency in the use of MEDHUB.
- Experience in higher education.
Salary Range: $52,500 - $65,000
Date to be filled: 08/01/2026
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