Job Summary

The Associate Director for Business and Operations provides senior-level operational, financial, and personnel leadership for the Gill Institute, overseeing business operations that support a wide portfolio of research programs and institutional initiatives.

Department-Specific Responsibilities

As a senior program management partner to the Gill Director, the role ensures compliant, well-coordinated day-to-day operations aligned with the Institute's strategic priorities.
Leads advanced business and financial functions, provides integrated financial and personnel oversight, and serves as a liaison with university partners.
Provides direct operational and administrative support to the Gill Director by coordinating priorities, preparing materials, and facilitating communication, scheduling, and follow-through with internal and external partners.
Collaborates with Institute leadership and university stakeholders, this role advances effective personnel processes, sound resource management, program sustainability, and the successful execution of Institute initiatives.
Serves as fiscal officer with approval authority for purchasing, travel, reimbursements, KFS documents, and post-award spending.
Leads budget planning and financial monitoring in collaboration with Gill Chairs and Scientists.
Provides regular financial updates and analysis to the Gill Director and IU Research.
Initiates and manages funding transfers (ICR, FEMP, subaccounts).
Oversees financial transactions and documentation, including salary transfers, error corrections, additional/summer pay, and HRMS eDocs.
Oversees reporting to IU Research, including annual reports, quarterly metrics, and institutional data calls.
Monitors account balances, address negative cash issues, and ensure timely reconciliation.
Ensures compliance with university, sponsor, and regulatory policies and requirements.
Coordinates Institute-wide operational planning in partnership with the Director, Chairs, and Scientists.
Evaluates operational effectiveness of programs and recommend process or resource enhancements.
Serves as the Institute's subject matter expert in finance, research administration, human resources, and university policies and procedures.
Provides guidance and support to faculty and staff on operational, financial, and compliance matters.
Oversees Institute-level administrative, HR, and space-related operations.
Manages priority communications and documentation that support program delivery and Director decision-making.
Provides direct support to the Gill Director by preparing materials, facilitating communication, and coordinating schedules.
Coordinates meetings, track action items, and ensure follow-through on Institute priorities.
Serves as a liaison between the Gill Director, university partners, and external stakeholders.
Supports the planning and execution of Institute level events, including symposiums, retreats, and leadership initiatives.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Associate Director for Business and Operations (Program Management Specialist)

Indiana University Bloomington

107 S Indiana Ave, Bloomington, IN 47405, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 30, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Associate Director for Business and Operations (Program Management Specialist)

Indiana University Bloomington

107 S Indiana Ave, Bloomington, IN 47405, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 30, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Associate Director for Business and Operations (Program Management Specialist)

Indiana University Bloomington

107 S Indiana Ave, Bloomington, IN 47405, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 30, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Associate Director for Business and Operations (Program Management Specialist)

Indiana University Bloomington

107 S Indiana Ave, Bloomington, IN 47405, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 30, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027