Description
The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of constituent engagement, donor research and solicitation, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships that elevate engagement and giving to fulfill Emory's mission to serve humanity. AAE is a high-performance team built on innovative ideas, trust, and accountability. We foster collaborative…
connections and value inclusion. We are currently seeking an Associate Director of Space and Facilities - Advancement and Alumni Engagement.
The Emory Events team produces events and manages facilities for the Advancement and Alumni Engagement division and on behalf of the Office of the President and university leadership. In addition to overseeing and executing day-to-day operations, this position will plan for long and short-term space usage according to division needs. This position will report to the Director of Special Projects and Events.
KEY RESPONSIBILITIES:
- Manages and supports all aspects of building operations for designated AAE offices.
- Addresses specific operational issues including recommendations and action plans towards their resolution.
- Independently manages projects from inception to completion; may serve as project manager for multiple concurrent operational projects, including collaboration with division leadership, staff, contractors, and outside vendors.
- Provides a workplace that is clean and attractive, well-appointed, and consistent with AAE practices.
- Collaborates with various teams to ensure that work needs are met in terms of storage space requirements and available technology.
- Optimizes space utilization by monitoring desk reservation trends and workspace availability.
- Ensures expenses are consistent with the budget for assigned areas of responsibility.
- Reviews departmental budgets and plans future fiscal needs.
- Procures furniture, building supplies, keys, and office equipment.
- Administers staff onboarding and building-access related protocols.
- Foster relationships with and engage in regular communication with Emory emergency services departments (Emory Police Department, Fire Safety, CEPAR, Electronic Security).
- Schedule and provide routine safety training sessions for building occupants.
- Takes necessary actions to address issues and resolve problems related to safety, parking and other security issues.
- Ensures that data and work requests in Service Now system are accurate and up to date.
- Creates visual and educational guides highlighting AAE facilities and associated procedures for staff.
- Performs related duties as required.
