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Associate (Records Management)
Associate (Records Management)
Requisition ID: 2454
Posting Start Date: 03/06/2026
Job Purpose
We seek an energetic and dynamic individual to support the development and maintenance of A*STAR’s document archive, ensuring timely access to information and the development of a robust knowledge base, while supporting the implementation and maintenance of records management systems that comply with statutory requirements, organizational policies, and IM4L standards.
Job Responsibilities
- Organise, classify, and maintain records in all formats in accordance with A*STAR policies and SOPs as well as IM4L and other relevant regulatory compliance standards.
- Monitor and track inventory of physical files containing classified records and facilitate the timely retrieval and transfer of such records while ensuring proper access controls are in place.
- Assist in monitoring adherence to records management policies, regulations, and retention schedules.
- Ensure accuracy and completeness of records through regular audits and updates.
- Provide administrative and operational support for records-related initiatives, including digitisation and system upgrades, billing and invoicing, outreach and engagement, etc.
- Respond to internal requests for information promptly and professionally.
Requirements
- Minimum Diploma in Information Management, Library Science, Business Administration, or a related discipline; applicants from other disciplines and fresh graduates are also welcome to apply as comprehensive training will be provided.
- At least 1–2 years of experience in records management, information governance, or administrative support (fresh graduates with relevant internship experience may be considered).
- Ensures accuracy in record classification and data entry for records of all formats i.e. digital physical, media, audio, etc.
- Understands and applies IM4L as well as all other relevant statutory and regulatory requirements.
- Structures and categorises records for quick access.
- Proficient with electronic records systems and MS Office.
- Communicates professionally with customers and stakeholders.
- Manages confidential data responsibly.
- Works well in teams and supports group objectives.
- Adapts quickly to process and technology changes.
The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
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