Brain Health Training Program Coordinator - Alzheimer's Disease Research Center (ADRC)

Job Description Summary

The Brain Health Training Program (BHTP) Coordinator serves as the primary operational lead for the day-to-day management, coordination, and implementation of the BHTP. They are responsible for coordinating and facilitating the educational and academic opportunities that advance the efforts of the KU ADRC which will include fellowships, graduate students, and NIH sponsored training programs.

Job Duties

• Work with program leadership to advance the vision, goals, and strategic priorities of the training program.
• Coordinate training program activities, including visiting scholars, lectureships, seminars, collaborative workgroups, retreats, and other educational forums.
• Coordinate trainee recruitment, outreach, application review, onboarding, and retention efforts across all educational programs.
• Maintain trainee records, appointments, progress tracking, and documentation required for NIH training grants and institutional reporting.
• Monitor trainee compliance with program requirements, training activities, seminars, and educational expectations.
• Maintain regular communication with trainees, faculty mentors, program leadership, and external collaborators regarding program activities, opportunities, and requirements.
• Promote awareness of and participation in training programs and educational opportunities.
• Coordinate trainee orientation and onboarding activities, including workspace, technology, and resource needs.
• Coordinate observing and shadowing opportunities for trainees.
• Assist with preparation of annual progress reports, trainee tables, evaluation metrics, and other required reports for federally funded training programs and oversight bodies.
• Assist with program evaluation and continuous quality improvement efforts.
• Schedule and coordinate advisory committee meetings, Board of Directors meetings, training retreats, and other program meetings and events.
• Work with finance and administrative teams to oversee trainee stipends, monitor spending, and prepare financial reports for program leadership and funding agencies.
• Coordinate and draft content for newsletters, educational communications, and program event calendars.
• Ensure trainee applications, program descriptions, and related materials remain current with academic and institutional partners.
• Collaborate with university partners to maintain program compliance, visibility, and representation across institutional materials and communication channels.
• Assist leadership with the development of new training opportunities, programming, curricula, and educational initiatives.
• Manage day-to-day program operations, anticipate operational needs and deadlines, implement solutions, and ensure projects and deliverables are completed accurately and on time.
• Coordinate communications, scheduling, document distribution, operational decision-making, and the handling of confidential information.
• Develop and maintain annual operational calendars, project trackers, milestone timelines, and reporting schedules for training-related activities.
• Maintain organized, version-controlled electronic files, records, and shared resources that support program operations and accessibility.
• Develop, document, implement, and continuously improve administrative workflows, trainee processes, and operational procedures.
• Create and maintain standard operating procedures (SOPs), manuals of procedures, workflow documentation, tracking systems, reporting tools, and organized shared program resources.