Job Details
Position Summary
Under the direction of the Administrative Captain, the Business & Finance Manager serves as the senior administrative and financial officer for the UCLA Police Department. The incumbent provides leadership and oversight for the department's financial management, budget administration, strategic resource planning, procurement, payroll and personnel administration, compliance, internal controls, and business operations. The position supports multiple operational units, including Police, Public…
Safety Aide (PSA), Security Services, Community Service Officer (CSO) Programs, and Emergency Medical Services (EMS), with multiple fund sources supporting an annual budget of approximately $30 million and approximately 140 FTE. The Business & Finance Manager is responsible for coordinating departmental financial planning, budget development, forecasting, analysis, reporting, and performance measurement activities. The incumbent advises department leadership on financial strategy, resource allocation, operational effectiveness, risk management, and regulatory compliance, ensuring that financial and administrative practices align with University policies, departmental priorities, and organizational goals. The position partners with department leadership to support the effective deployment of resources across all operational units while maintaining sound fiscal stewardship and administrative accountability.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Working knowledge of UCLA finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping. (Required)
- Understands the concepts of financial and resource planning as well as how to control organizational budgeting. (Required)
- Ability to orient new employees, distribute work, and monitor the progress of work. (Required)
- Knowledge of human resources policies, practices, and planning. (Required)
- Ability to effectively communicate both verbally and in writing. (Required)
- Strong skills in the use of spreadsheet and database software. (Required)
- Strong interpersonal skills and ability to work effectively across the organization at all levels. (Required)
- Ability to deal with changing priorities and direct the work of others accordingly. Ability to multi-task. (Required)
- Ability to screen applications, interview candidates, and either make selection decisions or recommend individuals for hire. (Required)
- Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's degree in related area and / or equivalent experience / training (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
- CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
- Clery Act: The position is a designated CSA (Campus Security Authority) under Clery Act requirements.
- Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. (Required)
Schedule
8:00 a.m. to 5:00 p.m. or as agreed upon by supervisor
Union/Policy Covered
99-Policy Covered
Complete Position Description
Organization
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.
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