Business Manager 2- MCG- Clinical Trials Office

Job Details

Business Manager 2- MCG- Clinical Trials Office

Job ID: 297614
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Augusta University is actively participating in ways to improve the health and lives of the people of our community, our state, and around the world. To do this, we conduct research, a great deal of which is done through clinical trials in humans (known as human subject research). There are many federal requirements that all research institutions must meet to conduct human subject research. We have an outstanding, dynamic, and growing group of researchers, administrators, and office staff ready to assist. Our defined strengths lie in the areas of: Conventional clinical trials, community and population health, social, behavioral, and educational research. Community education, well-defined research initiation process, ongoing and continued support for conduct of research, and integrated and technology advanced IT systems to support efficient research processes.

Job Summary

Oversee all financial, personnel, administrative, operations, facilities, and practice aspects of division management for Internal Medicine and Rheumatology, Student Clerkship, and Internal Medicine Residency program. Responsible for working directly with IM clinic operations (Practice Site Coordinator, Department Administrator, & Division Chief) to manage and promote the Patient Centered Medical Home.

Responsibilities

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Develops training courses, materials, policies, and procedures to advance financial processes for industry sponsored clinical trials. This includes understanding and updating the use of various research systems such as ILAB and OnCore. Maintains a high level of involvement in the day-to-day activities related to financial areas of research in all clinical units including CTO. Attends and actively participates in training and education to increase knowledge and professional growth within this position. Responsible for training and administration (analyzing, developing, and monitoring) of the operational budget, research budgets, and grants budgets, analyzing cash flow to prevent deficit spending, reviewing and authorizing expenditures to include critically reviewing and analyzing invoices to ensure alignment with budget, and contractual agreements, identifying discrepancies and initiating processes to adjust invoices. Monitor financial reports to for accuracy, resolve issues/errors, ensure budgetary compliance, and review with investigators and managers, along with responding to any budget inquiries.

Clinical Trial Budget Development/Negotiations; Reviews Clinical trial protocols to develop study specific budgets ranging from $10,000 to $300,000 that account for all procedural and labor costs. Partners with appropriate research personnel to ensure all items/procedures required by the protocol are accounted for and priced appropriately. This includes clinical trial contracting in coordination with Department of Sponsored Program Administration; Research Patient billing and auditing, Research Sponsor Billing and Collection. Facilitate the administrative management of clinical studies to ensure quality and timeliness in the initiation and conduct of grants and clinical trials. Work with investigators and research management to prepare budgets, budget justifications, and support materials. Prepare institutional routing to initiate the creation and opening of financial accounts for sponsored grants and contracts.

Generate regular budget balances to project future balances and discuss potential problems with investigators. Ensure compliance with established guidelines relating to financials, grants budgets, and similar activities. Manage study budgets through oversite of billing, invoicing, and reconciling payments for all grants and contracts throughout the entire lifecycle of a research study including cost transfers, authorization to budget, and residual balance paperwork. Ensure that awarded industry- sponsored funds are received and sponsors are invoiced in a timely manner. Serve as the financial liaison with internal and external agencies.

This position will oversee all hiring processing internal to the Clinical Trials Office, will validate candidates prior to scheduling interviews, and will participate as a member of the management team to ensure that potential incumbents for positions meet the quality standards for research. Complying with University Human Resources (HR) guidelines the manager will be the primary person responsible for the Department's HR functions to include but not limited to: Ability to independently and accurately interpret HR policies and ensure that the department complies with all HR policies; Assisting the Director's and managers to fill personal vacancies; Completing PeopleSoft electronic requisitions; As needed work to ensure external advertisements are complete and accurate; Completes the new hire and termination paperwork; As necessary assist with providing guidance/training to research staff; Oversees the completion and ensures that the yearly performance evaluations for the department; have been completed and submitted to HR; Conduct and lead team meetings, identify and implement processes and improvements, train new staff members and audit programs; As needed, check, review and prepare HR reports.

Complying with the University asset guidelines, the manager will track assets to include but not limited to: Monitor asset activity to ensure that all departmental assets have been reviewed, tagged and entered into the asset database timely; Ability to identify, analyze asset information independently, with good judgement and personal initiative; Working directly with Asset Management leads troubleshooting for all asset issues; The manager is the primary contact for all audit requests related to asset management.

Complying with the University security guidelines the manager will oversee the administration of security requests for staff and monitors needing access. This includes but is not limited to: Work with administrative staff and study coordinators to schedule monitor visits (both onsite and remote); Create security access and removal requests for staff and monitors; Assist with creating and maintaining training documents related to security access; Assist with troubleshooting access issues.

Back up administrative staff for the University subject reimbursement system(s) to include but not limited to: Greenphire, Rybbon and Cloud Research; Assist as needed with the setup and management of studies in all systems; As needed provide customer support.

Required Qualifications

Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

Knowledge of medical terminology.

Knowledge and experience in performing blood draws and preparing specimens.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.

Ability to effectively work independently, detail oriented and prioritize daily duties.

Ability to exercise good judgement regarding research activities, medical conditions and treatment considerations for study subjects.