BUSINESS OFFICER I

General Responsibilities

The Business Officer I supports departmental operations by performing a variety of administrative and financial tasks. This role supports departmental operations and ensures smooth workflow. Process contracts, payment requests, purchase orders, and P-card transactions. Supports faculty with the grant pre-award process, including proposal preparation and submission coordination. Coordinates events and travel arrangements for faculty, staff, and visitors. Prepares itineraries for guests/visitors, handles their travel arrangements, and provides on-site support by ensuring they arrive at scheduled meetings on time. Processes travel reimbursements accurately and in compliance with policies. Serves as a resource for facilities coordination and provides project support. Acts as a liaison between the department, central UAB offices, and external stakeholders. Supports faculty promotion processes and maintains related documentation. Processes human resource documents and ensures compliance with institutional guidelines.

This hybrid-eligible position requires the selected candidate to work 100% onsite during their initial six-month probationary period.

Key Duties & Responsibilities

1. Process vendor payments, reimbursements, P-card transactions, and purchase orders in compliance with institutional policies.
2. Serve as a liaison between the department and central UAB offices, departments, and external stakeholders.
3. Reconcile departmental accounts and monitor expenditures.
4. Prepare, review, and track contracts and agreements with vendors, consultants, and service providers in the contract management system.
5. Serve as a liaison between the department and vendors and UAB iSupplier.
6. Arrange domestic and international travel for faculty, staff, students, and guests.
7. Create and draft itineraries for visiting scholars and guests and provide on-site support by ensuring they arrive at scheduled meetings on time.
8. Plan and execute departmental events, meetings, and special functions, including logistics, scheduling, and vendor coordination.
9. Assist faculty and researchers with proposal preparation and submission coordination for grant applications.
10. Serve as a resource for facilities coordination and provide project support.
11. Act as a liaison between the department, central UAB offices, and external stakeholders.
12. Support faculty promotion processes and maintain related documentation.
13. Process human resource documents and ensure compliance with institutional guidelines.
14. Performs other duties as assigned.

Qualifications

Minimum Requirements: Bachelor's degree in Business or a related field and three (3) years of related experience required. Work experience may NOT substitute for the education requirement.