Business Operations Coordinator

Job Details

Business Operations Coordinator
Department: Educational & Community Supports
Classification: Accounting Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $19.36 - $28.75 per hour
FTE: 1.0
Review of Applications Begins
March 24, 2026; position open until filled

Special Instructions to Applicants
Please submit a complete application and a cover letter describing how your experience aligns with the minimum and preferred qualifications.
At ECS, we welcome applicants who may not meet every preferred qualification. In your cover letter, explain how your skills, experiences, and perspectives prepare you for this role and how you would contribute to our team.

Department Summary
Educational and Community Supports (ECS), a research unit within the University of Oregon's College of Education, turns peer-reviewed research into real-world solutions. We are a leader in the data-based decision-making space and pioneered solutions that enable educators to use student behavioral data when implementing real-time solutions in schools all over the United States, U.S. territories, and over 10 countries worldwide. Development at ECS blends cutting-edge research with a well-established and trusted educational service mission, sophisticated software and database architectures, and development tools. We offer a flexible, supportive, family-friendly work environment in a stimulating academic setting.
At ECS, we value the contribution diversity brings to our work and culture. Understanding and learning from our differences gives us unique opportunities to improve our products and services.

Position Summary
The Business Operations Coordinator provides comprehensive administrative and fiscal support to the ECS Directors and senior leadership, supporting daily departmental operations. The position is responsible for budget, payroll, HR, travel, purchasing, and contracting functions, ensuring compliance with university, state, and federal rules, policies, and regulations. The coordinator serves as a resource for interpreting and applying these policies in both routine and complex situations.
This role performs technical fiscal functions, including accounting, budgeting, and payroll administration for approximately 50+ faculty and staff, as well as purchasing and contract coordination, while ensuring appropriate controls are in place. The coordinator exercises independent judgment, resolves issues as they arise, and escalates matters to the ECS Business Manager as appropriate.
The Business Operations Coordinator works closely with ECS Business Operations and campus partners such as Business Affairs, Payroll, Human Resources, Sponsored Projects Services, Purchasing and Contracting Services, and the UO Travel Office. Responsibilities include coordinating travel, processing invoices and reimbursements, preparing interagency agreements, contracts, RFPs, and assisting with grant Annual Performance Report submissions. The position also supports special projects by compiling research, analyzing data, and preparing reports, and coordinates with external vendors to procure equipment, supplies, and services.
To succeed in this role, the coordinator must be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication, collaboration, and problem-solving skills are essential, along with the ability to work proactively, take ownership of tasks, and handle confidential information with discretion. The position reports directly to the ECS Business Manager.

Minimum Requirements
12 quarter hours (8 semester hours) of Accounting courses OR
An Associates Degree in Accounting; OR
One year of experience* that includes entering, compiling and/or reporting financial information; OR
An equivalent combination of education and experience.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
*Experience does not need to be in a formal accounting role. The following types of work may meet the "one year of experience" requirement, as long as the duties involved entering, tracking, reconciling, or reporting financial or financial adjacent information:

• Experience using Concur, SAP, Banner, or other financial/travel systems to enter travel requests, reconcile expenses, process reimbursements, or create expense reports.
• Experience reconciling credit card statements, vendor payments, or grants related expenses, even if performed in non accounting roles.
• Work which includes reviewing financial documents for accuracy and completeness, monitoring financial transactions for errors, or preparing summaries or reports based on financial data.
• Experience coordinating travel, registrations, event budgets, or procurement activities where financial entries, approvals, or tracking are required.

Professional Competencies

• Ability to collect, review, and analyze administrative and fiscal information
• Ability to provide comprehensive administrative support
• Ability to communicate effectively with administrators, faculty, staff, external partners, and agencies
• Ability to organize and maintain accurate records and documentation
• Ability to maintain confidential information with discretion
• Knowledge of administrative and public sector regulatory requirements governing core administrative operations in a public or higher education environment

Preferred Qualifications

• Experience working in higher education
• Experience with Banner Financial Information Systems (FIS)
• Experience with Concur for travel
• Experience with accounting, purchasing, contracts, or payroll
• Experience in analyzing accounts payable transactions

FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.