Business Operations Specialist
Job Details
Posting Number: 2026610
Location: San Marcos
Department: Texas School Safety Center
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,901.09 - $4,290.00
Job Category: Non-Exempt
Required Qualifications:
- Proficient in crafting clear, concise, and grammatically correct professional correspondence.
- Demonstrate excellent customer service skills.
- Demonstrate experience in handling multiple projects concurrently.
- Strong attention to detail and accuracy.
- Capable of working both independently and collaboratively within a team, exercising sound judgement and initiative.
- Advanced proficiency in computer operations, including Microsoft Office applications such as Word, Excel, and Outlook.
Preferred Qualifications:
- Basic Texas Purchaser Course certificate.
- Proven experience in working with electronic databases.
- Display proficiency in invoice processing, reimbursement requests, deposits, and credit card payments ensuring the accuracy of financial records.
- Demonstrate experience coordinating travel accommodations.
- Prior experience in contract management.
- Proficiency in Adobe Acrobat, Concur, Microsoft Teams, or SAP.
- Possession of a bachelor’s degree.
Job Description:
The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas.
Join the Texas School Safety Center and play a key role in supporting the financial and operational activities that help advance school safety initiatives across Texas. The role primarily entails the day-to-day management of diverse contracts, travel arrangements, and procurement activities. The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service.
Job Duties:
- Efficiently manage electronic database records.
- Facilitate timely and accurate processing of payments, reimbursement requests, deposits, and credit card payments.
- Monitor contracts for compliance with performance metrics, including invoicing, amendments, renewals, and closeout procedures.
- Prepare and process various documents, including vendor forms, purchase orders, invoices, reimbursement forms, correspondence, and reports, based on oral and written instructions.
- Facilitate travel requests, coordinate travel arrangements, and process travel reimbursements.
- Interpret and apply relevant regulations, policies, and procedures to ensure compliance.
- Provide technical assistance to TxSSC staff in relation to business service needs.
- Ensure high attention to detail and organization with projects.
- Provide technical support to external stakeholders and internal staff in a professional manner.
- Proactively solve problems while demonstrating initiative and enthusiasm.
- Perform other duties as assigned.
Additional Information to Applicants:
- To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.
- This position is primarily in-person. After successful onboarding, remote work opportunities of up to 30 days per fiscal year may be available, subject to departmental approval and business needs.
- This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.
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