Career Services Program Assistant (Part-Time)(Extended Temporary Employment)(Oro Valley, AZ)

Position Highlights

The College of Veterinary Medicine, with the University of Arizona, seeks a Career Services Program Assistant. This is a part-time, extended temporary position. The Career Services Program Assistant will provide administrative, communications, and program coordination support for the University of Arizona College of Veterinary Medicine Career Services office. This position assists with maintaining career-related resources, developing student-facing career materials, and supporting workshops, employers events, and the annual career fair. The role also helps manage communication and outreach efforts with students, employers, and partners. Through these efforts, the Career Services Program Assistant contributes to enhancing our students' career readiness and professional success. The University of Arizona College of Veterinary Medicine is shaping the future of veterinary professionals by preparing graduates to tackle today's challenges confidently. By emphasizing competency-based, hands-on, student-centered learning, the college has become a national leader in veterinary medical education.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Career Resources and Communications:

• Develop, update, and maintain career-related materials and communications that support student professional development. Coordinate the distribution of newsletters and digital content, ensuring timely and accurate delivery of information and resources.

Event and Program Support:

• Assist with the planning, coordination, and implementation of Career Services events and programs, including workshops, employer engagement events, and the annual career fair. Provide logistical and administrative support to ensure effective and efficient event execution.

Employer and Partner Engagement:

• Support outreach and communication with employers, organizations, and campus partners regarding job postings, events, and collaborative initiatives that enhance student career opportunities.

Student Engagement and Administrative Support:

• Provide administrative assistance for student-facing initiatives, including scheduling, correspondence, and record maintenance. Contribute to the consistent and effective operation of Career Services programs.

Data Tracking and Reporting:

• Collect and maintain participation data, compile engagement reports, and assist in evaluating program outcomes to support continuous improvement and assessment efforts.

Knowledge, Skills and Abilities:

• Familiarity with University of Arizona systems, policies, and procedures.
• Knowledge of office administration, communications, and event coordination practices.
• Skill in written and verbal communication, including drafting professional correspondence and promotional materials.
• Strong organizational skills with the ability to manage multiple projects, set priorities, and meet deadlines.
• Proficiency with Microsoft Office Suite, shared drives, and Online platforms used for communication and data tracking.
• Ability to work effectively both independently and as part of a collaborative team.
• Ability to communicate professionally with students, faculty, staff, employers, and external partners.
• Attention to detail and accuracy in data entry, scheduling, and record keeping.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of seven (7) years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience working within a higher education or professional academic program environment.
• Experience supporting career services, student services, or event coordination functions.
• Experience in (or knowledge of) health sciences, preferably within veterinary medicine or a related field.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: .50

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade 4

Career Stream and Level OC4

Job Family Student Support

Job Function Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Expected End Date: 5/31/2028

Contact Information for Candidates
Anais Garcia I agarcia3@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter