Job Title
CECS Business Coordinator I
Agency
Texas A&M University - Corpus Christi
Department
College of Engineering - Dean
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a
Hispanic-Serving Institution (HSI) and Minority-Serving Institution
(MSI) with approximately 11,000 students from 47 states and 54
foreign nations. We employ over 1,400 full-time and 2,000 part-time
Islanders (including students/GAs). The University attracts highly
talented faculty and staff and offers an array of undergraduate and
graduate degrees, including doctoral programs. As a member of the
Texas A&M University System, TAMU-CC benefits from a range of
resources, increased visibility and influence, and opportunities to
collaborate in mutually beneficial ways with peers across member
institutions and associated agencies.
TAMU-CC's beautiful campus is located on a 240-acre island on
Corpus Christi Bay and was ranked #1 College by the Sea by Best
College Reviews. Our natural setting is enhanced by its modern,
attractive, and state-of-the-art classroom buildings and support
facilities.
PURPOSE
The CECS Business Coordinator I, under general supervision,
provides entry-level business and administrative support for the
College of Engineering and Computer Science. The position performs
recurring financial and administrative processes, runs and prepares
routine reports, maintains records, assists the Business
Administrator and Post-Award Administrator with daily operations,
and works with department administrators to coordinate routine
business matters; decisions, exceptions, and final approvals are
referred to the appropriate administrator.
RESPONSIBILITIES
Business Transaction and Expense Support: 40%
- Review purchasing, payment, reimbursement, and travel
documentation for completeness and accuracy using established
checklists and procedures.
Process routine purchase requests, invoices, payment
documentation, non-research travel transactions, mileage
reimbursements, and expense reports in the applicable university
systems.
Verify that required quotes, receipts, business purposes and
benefits, approvals, and other supporting documents are included;
follow up with faculty, staff, students, vendors, and university
offices for missing information.
Prepare routine corrections and transaction support documents
for review and approval by the Business Administrator or Post-Award
Administrator.
Monitor transaction and invoice status, maintain supporting
records, and follow up on outstanding items through
completion.
Refer unusual transactions, policy exceptions, account
concerns, or compliance questions to the appropriate administrator
for decision.
Account Monitoring and Financial Reporting Support:
20%
- Run scheduled financial, budget, payroll, and transaction
reports for assigned departmental, startup, designated tuition,
fee, service, gift, endowment, and other university-funded
accounts.
- Organize report data, update standard tracking files, prepare
routine account statements and summaries for review by the Business
Administrator, and provide regular account information to faculty
and relevant program or business offices as directed.
- Compare transactions and balances to supporting records,
identify apparent discrepancies, and report findings to the
appropriate administrator.
- Prepare draft budget transfers, cost corrections, journal
entries, payroll cost transfers, new account requests and other
recurring financial adjustments based on instructions and
established documentation.
- Assist with monthly and quarterly reporting, account
reconciliations, fiscal year-end activities, audits, and records
retention.
- Maintain organized electronic files and documentation in
accordance with college and university procedures.
Faculty, Student, Payroll, and Program Support: 20%
- Assist with routine appointment and payroll processes for
university-funded and startup-funded student employees and research
assistants.
- Prepare appointment, costing allocation, change, and
termination documents based on approved instructions, appointment
letters, and funding information; coordinate with the GSCS Program
Coordinator and CBI Business Office to maintain payroll and travel
expense records and research assistant costing allocation
information.
- Monitor appointment dates, funding periods, compensation, and
costing allocations using standard tracking reports; notify the
Business Administrator of items requiring action.
- Prepare tuition and fee payment requests from eligible
non-grant accounts and route them for review and approval.
- Provide routine procedural assistance to faculty, staff, and
students regarding purchasing, travel, reimbursements, payroll
documentation, student appointments, and account reports.
- Assist the Post-Award Administrator with recurring
grant-related transactions, invoices, tuition payments, and
document collection as assigned, without independent authority to
determine allowability or approve exceptions.
Startup, Administrative, and Office Support: 20%
- Assist with establishing and maintaining faculty startup and
University- or College-level research enhancement fund/account
records and standard tracking schedules; coordinate with and assist
faculty in developing and monitoring spending plans for startup
funds and University- or College-level research enhancement
funds/accounts.
- Run startup account reports, update spending records, and
prepare draft year-end and return-on-investment reports for
review.
- Coordinate routine document collection and follow-up with the
Division of Research and Innovation and other university offices as
directed.
- Provide backup support for college business office operations
during staff absences, peak workload periods, and fiscal year-end
deadlines.
- Participate in required training and maintain working knowledge
of applicable university systems, procedures, and deadlines.
- Perform other duties as assigned.
QUALIFICATIONS
- Bachelor's degree.
- Two (2) years of related experience in general office, business
administration, accounting, budgeting, purchasing, payroll, or
financial recordkeeping.
- An equivalent combination of relevant education and experience
may be considered in accordance with university requirements.
- Associate degree and four (4) years of related experience in
general office, business administration, accounting, budgeting,
purchasing, payroll, or financial recordkeeping.
- Master's degree.
- Basic knowledge of business, accounting, budgeting, and
records-management practices.
- Intermediate proficiency with Microsoft Office applications,
particularly Excel, Outlook, and Word, and the ability to learn
university information systems.
- Ability to follow established procedures, perform recurring
tasks accurately, maintain organized records, and recognize when an
issue should be referred to a supervisor.
- Ability to manage multiple assignments and deadlines in an
environment with fluctuating workload.
- Effective written, verbal, interpersonal, and customer-service
skills; ability to work cooperatively with faculty, staff,
students, vendors, and university offices.
- Ability to handle financial, payroll, personnel, and student
information with discretion and confidentiality.
PREFERRED QUALIFICATIONS
- Bachelor's degree in business administration, accounting,
finance, management, or a related field.
- Familiarity with university software programs, such as Canopy,
Workday, Emburse, etc.
- Experience in higher education, government, or another complex
institutional environment.
- Experience processing financial transactions, monitoring
accounts, preparing reports, supporting payroll or student
employment, or using enterprise financial systems.
- Proficiency with Excel functions, filters, pivot tables, and
data organization.
SALARY: $3,657.34 Monthly ($43,888.08 Annual,
Approximately)
NOTE: Employment may be impacted by the Presidential
proclamation issued on September 19, 2025 and the moratorium issued
by Texas Governor Abbott on January 27, 2026.
BENEFITS (rules, policies, eligibility apply)
From our generous benefits package
and professional development opportunities, to our retirement
programs and our commitment to service excellence, the Island
University is an engaging and rewarding place to work.
INSURANCE:
- Medical
- $0 - $30 per month for Employee Only coverage after university
contribution ($920 value).
- Up to 83% of premium covered by the university:
- Employee and Spouse
- Employee and Children
- Employee and Family coverage
- Dental & Vision
- Life Insurance, Accidental D&D, Long Term Disability,
Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER
PROGRAM
ON-CAMPUS WELLNESS
OPPORTUNITIES
Work Life
Solutions:
- Counseling, Work Life Assistance, Financial Resources, and
Legal Resources
Tuition
Benefits:
- Public Loan Forgiveness
- Book scholarships
- 100% tuition coverage for up to 18 credit hours per fiscal year
(other rules may apply).
Retirement:
- Teacher Retirement System of Texas (TRS) or Optional Retirement
Plan (ORP)
- Voluntary Tax Deferred Account/Deferred Compensation Plan
Time
Off:
- 8+ hours of vacation paid time off every month.
- 8 hours of sick leave time off every month.
- 8 hours of paid time off for Birthday leave.
- 12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a
criminal history investigation, and employment is contingent upon
the institution's verification of credentials and/or other
information required by the institution's procedures, including the
completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/CECS-Business-Coordinator-I_R-097114-1
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