CHVI Project Coordinator

Job Details

Salary:
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:Academic Staff

Employment Type:Regular

Job Profile:Project Coordinator

Job Summary:

UW Health and the UW School of Medicine Public Health established the Center for High Value Imaging (CHVI) to improve patient access, experience and outcomes through high-value imaging.

A patient-centered strategy, high-value imaging aims to improve patient access and experience as well as maximize actionable imaging-derived information. This efficiency is core to being good stewards of our human and technological resources. CHVI’s multiyear plan focuses on three domains: patient care and community service, research and innovation, as well as education. Projects within the domains will feed into each other, while always keeping the patient as the primary focus.

We are looking for a project coordinator who can strengthen our high functioning team by providing administrative and organizational support. As well as opportunities for growth, the successful candidate will be someone who has effective communication skills, a high level of coordination and organization, and a demonstrated ability to succeed in dynamic, goal driven, fast-paced team environments. The primary responsibilities for this role include: providing administrative, logistical, and communicative support to project managers and CHVI team to ensure projects are completed within scope, coordinating, managing, and tracking projects in project management software, and contributing new ideas and solutions for process improvement.

Additional Information:

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration: 1. Advanced Meeting and Calendar Coordination 2. Professional Communication and Documentation 3. Strong Presentation and Information Synthesis Skills 4. Cross Functional and Multidisciplinary Collaboration

Key Job Responsibilities:

• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Develops, enhances, and maintains operational standards and systems to support project teams
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting

Department:

School of Medicine and Public Health, Department of Radiology

Join UW Radiology and UW Health—A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

Compensation:

The minimum starting salary for the position is $63,200 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Minimum of 2 years of professional or internship experience supporting projects or programs involving multiple stakeholders, timelines and deliverables.
• Minimum of 3 years of administrative experience including coordinating large meetings, drafting correspondence, scheduling across multiple calendars, providing documentation and timely follow up

Preferred Qualifications:

• Proficient using structured project management tools (e.g., Smartsheet, MS Project, Planner, Asana, Trello) to create reports build visual workflows such as Gantt charts, and analyze project performance data (e.g., turnaround times, completion rates, milestone adherence)
• Cetification in project management
• Professional work experience in healthcare, higher education or research setting.

Education:

Bachelor’s degree preferred, with a focus in Project Management or a related discipline (e.g., Business Administration, Health Administration, or Operations Management), or relevant project management experience.

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under . You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter required
• Resume required

Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Jen Cole, jen.cole@wisc.edu 608-890-3371