Clerical Assistant II

Description

The Homeless and Housing Insecurity Program (HHIP), in collaboration with SBCS Corporation, provides resources for Southwestern College students who are in imminent need of housing and ancillary support. Oversight is provided by the Office of Student Services and is housed under the Southwestern College Cares program. HHIP is currently staffed with one Southwestern College Student Services Specialist and two SBCS Housing Navigators. The program is in need of temporary hourly Clerical Assistant for the summer and fall 2026 semesters.

Essential Duties

1. Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
2. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules and reports; list, abstract or summarize date.
3. Type a wide variety of materials from various rough drafts; distribute as appropriate.
4. Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned.
5. Review documents for accuracy, completeness and conformance to established procedures and standards.
6. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required.
7. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned.
8. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
9. Operate a variety of office machines and equipment including typewriter, copiers, calculators and other equipment specific to assigned area.