Clinical Research Coordinator II

Job Details

Salary:
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:Academic Staff

Employment Type:Regular

Job Profile:Clin Res Coord II

Job Summary:

​​Want to join a fun, hard-working, collaborative team? Come join the Clinical Research team within the Department of Pediatrics at the University of Wisconsin–Madison! The Clinical Research team supports clinical research across multiple divisions in the Department of Pediatrics. This position offers the opportunity to contribute to high-impact clinical research through participation in national registries and data-driven research initiatives that support improvements in pediatric care.

​​****This position will assist with coordinating a variety of clinical research registries and studies by performing a range of data-focused and operational activities. These tasks include, but are not limited to, collecting, abstracting, and validating clinical data from medical records; supporting participant recruitment and consenting processes for select registries; and ensuring accuracy, completeness, and timeliness of data submission in accordance with study protocols. Our team of clinical research coordinators and research nurses apply expertise, knowledge, and skills to a broad range of clinical studies, navigate resources, identify issues requiring escalation, and contribute to the development of new team and unit processes, procedures, and tools. The Clinical Research Coordinator will work in collaboration with pediatric faculty, nurses, and staff to support clinical research efforts ranging from investigator-initiated studies to participation in national research networks.​

• ​​This position is full or part-time, 90-100%
• ​​This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key Job Responsibilities:

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Performs quality checks
• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
• Collects, abstracts, and interprets subject data from medical records or other source documents. Records and submits subject data to study sponsors, resolves data queries, and verifies accuracy of data
• Maintains research subject charts and ensures all data elements have been accurately collected
• Schedules logistics, determines workflows, and secures resources for clinical research trials
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• May assist with training of staff

Department:

​​School of Medicine and Public Health, Department of Pediatrics, Administration-Clinical Research​ ​​

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio — since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: https://www.pediatrics.wisc.edu/ .​

Compensation:

• The starting salary for the position is $50,000 annually; but is negotiable based on experience and qualifications.  ​
• ​Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
• ​ SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Minimum 1 year of experience working in a clinical research role
• Experience utilizing a variety of platforms such as Health Link or other electronic medical record, Microsoft Office Suite, REDCap, OnCore, and Google Drive

Preferred Qualifications:

• Experience working with the pediatric population
• Experience working in a healthcare setting
• Experience working with research data collection and/or sample processing
• Possess a Clinical Research Certification

Education:

​Bachelor’s Degree preferred; focus in biological sciences, health care, or a related field preferred​

How to Apply:

*​**​*For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

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​To apply for this position, select either “I am a current employee” or “I am not a current employee” under . You will then be prompted to upload your application materials.

​Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter
• Resume

​Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. 

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Hope Jende, hope.jende@wisc.edu , 608-262-0149