Clinical Site Rotation Manager

Job Description

The Clinical Site/Rotation Manger is a key member of the Physician Assistant (PA) Programs administrative team

Required Qualifications

Experience working in clinical education or healthcare settings Strong organizational, technical, and communication skills

Preferred Qualifications

Associate or bachelors degree in healthcare, business or related field preferred

Job Duties

• Coordinate and manage all student credentialing requirements for clinical rotation sites, including submission and verification of required documentation
• Ensure all required board certifications, professional licenses, and absence of encumbrances are verified for students and preceptors prior to the start of each rotation
• Confirm completion and documentation of Preceptor Handbook attestation for all participating preceptors
• Monitor and verify student rotation readiness prior to each clinical assignment, ensuring all institutional and site-specific requirements are met
• Maintain records of required drug screenings, background checks, immunizations, and compliance documentation through Exxat and related student management systems
• Manage clinical rotation scheduling processes, including Typhon confirmations for sites and student rotation schedules
• Coordinate Email Ready Scheduling communications for the Rotation Jumpstart process, ensuring students and sites receive timely placement information
• Maintain oversight of the clinical gap tracker to ensure students meet required clinical experiences across disciplines and settings
• Monitor completion of Preceptor Evaluation of Student (PES), Mid-Rotation Evaluation (MRE), and End-of-Rotation (EOR) evaluations, ensuring timely submission and documentation
• Track evaluation completion and follow up with students and preceptors when documentation is incomplete
• Maintain accurate data within clinical management systems, including Typhon and Exxat, ensuring records of placements, evaluations, and student compliance remain current
• Track and document clinical experience gaps, entering data into the program gap tracker and notifying appropriate faculty of potential deficiencies
• Identify students with potential clinical experience deficiencies or evaluation concerns, and notify appropriate faculty to initiate remediation processes or academic support
• Serve as the primary administrative contact for clinical site communication, scheduling coordination, and student placement logistics
• Support the Clinical Education Team by maintaining organized documentation and assisting with reporting requirements for accreditation and program evaluation
• Coordinate and manage all travel and reimbursement for clinical phase faculty