College/Division HR Coordinator

These are exciting times at the Facilities Management Admin Department. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Facilities Management Admin is seeking (1) HR Coordinator to join the already awesome team taking the Facilities Admin Department to the next level of excellence!

WHAT MAKES The Facilities Management Admin A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate will provide human resources, administrative, and accounting support to the Facilities Management Services Division. The College/Division HR Coordinator will also participate in and support various functions in Facilities and university committees. Must be able to adjust their schedule to meet the payroll deadline, including working weekends and holidays as needed.

Regular Schedule: Monday through Friday 8:00 a.m. – 4:30 p.m.:

• Creates job postings in Taleo; communicates with departments for any questions or concerns with the job posting; coordinates with the Recruiter for all posting issues, posting/closing dates, and receiving applications.
• Maintains employment job folders and database.
• Manages the interview process for all Maintenance & Operations and other departments as requested. Prepares paperwork for the interview and contacts candidates for the interview.
• Meets with and reviews interview questions with panel members to ensure all questions comply with departmental compliance and guidelines.
• Serves as a lead person during the interview; prepares interview evaluation forms for HR Officer and hiring official to review.
• Initiates personnel actions process, monitors personnel action completion status, and updates personnel action spreadsheet(s); operates within the SharePoint system for all the Facilities' positions review.
• Creates departmental personnel files and archives the termination files.
• Processes Clearance Form in FootPrint and reviews the process with employees.
• Conducts business with the PantherTemps office.
• Updates time entries for bi-weekly employees.
• Maintains several departmental databases and cross-references each to ensure accurate, up-to-date information regarding various HR information.
• Provides various reports for internal and external customers.
• Establishes and maintains computer and complex document files for all departmental Human Resources information. This includes the establishment and maintenance of archives.
• Ensures the file drawers are correctly labeled for easy identification.
• Maintains an accurate listing of archive files electronically and on paper.
• Input the journal entry in the financial system and PantherMart.
• Process invoices and input express vouchers to ensure that goods or services requested are charged to the correct account.
• Prepares payment transmittals for express vouchers, as required by documentation.
• Handles a large volume of invoices and contacts vendors and departments on campus for information pertaining to these.
• Facilitates new employees’ onboarding process: meeting with new employees to go over Facilities and new hire packages, including departmental policies and procedures; assisting new employees in the completion of the new hire package to turn in to Human Resources; directing new employees on getting their uniforms; assisting employees with activating their campus ID and password; setting up GSU email.
• Assist employees with navigating the OneUSG Connect and Taleo onboarding process.
• Enroll time clock employees in the clock and explain the rules of use; report and resolve time clock problems.
• Prepares and emails to Facilities employees and supervisors for payroll deadlines, special events, benefit updates, etc.
• Executes other departmental duties as necessary, such as typing general correspondence, transmittals, or reports.
• Serves as liaison between Facilities and the University Occupational Health & Safety Officer.
• Assists in preparing and answering questions for Worker’s Compensation Injury Report.
• Performs other duties assigned.

Anticipated Hiring Range: $50,100 - $62,600. Salary offers will be determined based on the candidate’s qualifications in relation to the Minimum Hiring Standards. Candidates earlier in their careers are typically offered salaries closer to the minimum of the hiring range, while those with more advanced or relevant experience may be considered for compensation at or above the hiring range.

Qualifications

Minimum Requirements:

• Bachelor's degree and two years of related experience or a combination of education and related experience.

Preferred Hiring Qualifications:

• Familiar with GSU policies and procedures.
• Effective organizational skills, time management skills, and communication skills.
• Able to build successful relationships with internal and external customers, co-workers, and administrators.
• Able to work with diverse groups of people.
• Able to work under deadlines and pressure, especially to meet payroll deadlines. Must be able to work independently.
• Demonstrates flexibility to adapt and take on unscheduled assignments.
• Exhibits a positive attitude and follows instructions.
• Ability to contribute ideas and raise proposals for process improvement.
• Experience with OneUSG, PeopleSoft, and Taleo.
• Needs to be a fast learner, a self-starter, detail-oriented, and able to multitask.
• Proficient in using Microsoft Office, Outlook, Word, and Excel.