Senior Secretary - Giant Marketplace
Salary: $58,323.00 - $78,000.00 Annually
Job Type: Classified - Full-time
Job Number: 7122-c-08/26
Closing: 9/3/2026 11:59 PM Pacific
Location: Visalia, CA
Department: Foster Care Education Program
Division:
General Description
Under the direction of the Foster Care & Basic Support
Director, the Senior Secretary will perform a variety of
secretarial duties in the interpretation, application and
modification of existing procedures and methods; type, file,
maintain records and provide information and assistance regarding
programs, procedures and activities of Foster Care & Basic
Support.
This position is assigned to the Visalia College
Campus, M-F 7:45 a.m. to 4:45 p.m. Full-Time 12-months. Initial
placement is at $58,323.00 annually.
Distinguishing Characteristics:
Positions allocated to the class of Senior Secretary are assigned
to a Dean and Director. The duties involve a wide variety of
diverse, complex and confidential secretarial and clerical tasks,
requiring a substantial amount of tact, judgment and initiative.
Incumbents are required to relieve the administrator of routine
administrative duties and provide work direction and guidance to
clerical personnel assigned to the department. Positions allocated
to the
Secretary class perform clerical and secretarial duties for a
coordinator or other manager which require judgment and initiative
within a well-defined range of alternatives.
College of the Sequoias Community College District serves a
diverse community of learners and is a designated Hispanic Serving
Institution. COS provides a wide range of opportunities in
transfer, general education, career and technical programs for our
students. We are dedicated to recruiting employees who are
committed to helping a diverse population of students achieve their
educational goals. We seek candidates who exhibit an understanding
and commitment to the community college mission, and who have a
passion for student success.
Job Duties
Job duties of the Senior Secretary - Giant Marketplace
include:
Perform secretarial duties and relieve the administrator of a
variety of clerical, technical and routine administrative duties;
serve frequently as a liaison between the administrator and staff,
public and other campus personnel.
Review and proof documents, records and forms for accuracy,
completeness and conformance to applicable rules and
regulations.
Train and provide work direction to others as assigned;
recommend new and revised office procedures as appropriate.
Collect and compile statistical and financial data and other
information for inclusion into special and periodic reports.
Assist in monitoring budget expenditures and maintaining
expenditure records; order and maintain office supplies; maintain a
variety of records and files.
Order and receive library books, supplies and materials as
assigned; type purchase orders according to established guidelines
and procedures; process invoices
Communicate information in person or by telephone where
judgment, common knowledge and interpretation of policies and
regulations are necessary.
Coordinate activities of assigned office between the
administrator and staff, the public or other District or campus
officials
Operate a computer terminal for the preparation and maintenance
of a variety of complex documents, correspondence, reports and
related materials.
Edit and prepare a variety of correspondence, memoranda,
reports, flyers, brochures and other materials; record and
transcribe minutes; compose routine correspondence as
assigned.
Receive, open and distribute mail; receive visitors, arrange
travel, schedule appointments, screen visitors and telephone calls
and refer to appropriate staff members.
Establish and maintain positive staff and public
relations.
Arrange and schedule a variety of meetings and
conferences.
Operate a variety of office machines and equipment, including
typewriter, copier and calculator.
Utilize the District's integrated software in performing the
required duties of the position.
Perform related duties as assigned.
Qualifications
Minimum Qualifications (Education
& Experience):
Any combination equivalent to:
College-level course work in computers and secretarial science
and
Two years of responsible secretarial experience.
Working Conditions:
Environment
Office environment.
Constant interruptions.
Physical Abilities
Ability to hear and speak to communicate with
students/employees/public.
Ability to see to read documents.
Ability to sit and stand for extended period of time.
Ability to reach in all directions.
Ability to lift moderately heavy objects.
Dexterity of hands and fingers to operate a computer and office
equipment.
Knowledge and Abilities
The hiring committee is seeking evidence of the following:
Knowledge of:
Correct operations, procedures and methods of office to which
assigned.
Modern office practices, procedures and equipment.
Record-keeping techniques.
English usage, grammar, spelling, punctuation and
vocabulary.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and étiquette.
Oral and written communication skills.
District organization, operations, policies and
objectives.
Ability to:
Perform difficult and complex secretarial and clerical
work.
Assemble diverse data.
Maintain complex and varied files and records.
Type at 50 words net per minute from clear copy.
Interpret and apply specific rules, policies and procedures of
the specific office of program to which assigned.
Operate a variety of standard office equipment including
typewriter, calculator and computer terminal.
Establish and maintain cooperative and effective working
relationships with others.
Provide work direction and guidance to others.
Work confidentially with discretion.
Make arithmetic calculations.
Understand and follow oral and written directions.
Work independently with little direction.
Communicate effectively with others.
Meet schedule and time lines.
Prepare reports, correspondence and related materials.
Application Procedure
To be considered applicants must submit
ALL of the
following required material before or by the filing deadline:
An online job application.
Letter of interest which addresses how the applicant's
experience and/or education enables him/her to be able to perform
the job duties.
Resume
Recruitment Analyst: Norma Chavez normach@cos.edu
The Sequoias Community College District is an equal
employment opportunity employer committed to prohibiting unlawful
discrimination, harassment, including sexual harassment,
intimidation, and bullying based on actual or perceived race or
ethnicity, color, creed, national origin, religion, sex or gender,
gender identity, gender expression, sexual orientation, physical
and/or mental disability, age, medical condition, genetic
condition, pregnancy, reproductive health decision making, marital
status, military or veteran status, or
ancestry.
College of the Sequoias does not sponsor H-1B
Visas
To apply, visit https://www.schooljobs.com/careers/cos/jobs/5431951/senior-secretary-giant-marketplace
COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL
OPPORTUNITY EMPLOYER: The College of the Sequoias Community College
District is committed to the principles of equal employment
opportunity. It is the District's policy to ensure that all
qualified applicants for employment and employees have full and
equal access to employment opportunity and are not subject to
discrimination in any program or activity of the District on the
basis of ethnic group identification, race, gender, color,
language, accent, citizenship status, ancestry national origin,
age, sex, religion, sexual orientation, transgender, parental
status, marital status, veteran status, physical or mental
disability or medical condition, or on the basis of these perceived
characteristics.
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