Communications Coordinator, Wharton Undergraduate Division

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey.

Wharton School Overview

Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world.

Job Description Summary

The Communications Coordinator plays an integral role in the Undergraduate Division's communications efforts by updating and maintaining websites; drafting, formatting, and proofreading communications and marketing materials; coordinating content production; and ensuring consistent, brand-aligned messaging across platforms.

Responsibilities

• Assist with monitoring, maintaining, and updating the Division websites, ensuring that all information is current and relevant
• Assist with drafting, formatting, and proofreading Division communications and marketing materials
• Support Division's frontline communication needs, including moderating class listservs and Life at Wharton monitors
• Assist with developing, documenting, and disseminating communication policies, procedures, and best-practice guidelines
• Coordinate content (print, digital, audio/visual) development with the associate director and program staff

Required Qualifications

• A bachelor's degree or equivalent combination of education and experience.
• 3 to 5 years of relevant professional experience supporting communications, marketing, or digital content initiatives.
• Demonstrated experience maintaining and updating websites (WordPress or comparable CMS).
• Experience creating or editing basic graphics and templates (Adobe Creative Suite and/or Canva).
• Experience drafting, editing, formatting, and proofreading written communications.
• Exceptional organizational and project management skills and attention to detail.
• Proficient in Microsoft Office.
• Familiarity with HTML and form builders (e.g., Gravity Forms).

Preferred Qualifications

• Proficient in Adobe Photoshop, Lightroom, and/or Illustrator.
• Experience supporting CampusGroups or similar enterprise community platform.
• Familiarity with basic analytics and reporting (Google Analytics, Sprout Social).
• Familiarity with email marketing tools (Campaign Monitor, Constant Contact, MailChimp, etc.).
• Working knowledge of brand standards.