Communications Coordinator, Wharton Undergraduate Division

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Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world.

Job Description Summary

The Communications Coordinator plays an integral role in the Undergraduate Division's communications efforts by updating and maintaining websites; drafting, formatting, and proofreading communications and marketing materials; coordinating content production; and ensuring consistent, brand-aligned messaging across platforms.

Responsibilities

• Assist with monitoring, maintaining, and updating the Division websites, ensuring that all information is current and relevant
• Assist with drafting, formatting, and proofreading Division communications and marketing materials
• Support Division's frontline communication needs, including moderating class listservs and Life at Wharton monitors, and responding to communications-related inquiries
• Assist with developing, documenting, and disseminating communication policies, procedures, and best-practice guidelines
• Coordinate content (print, digital, audio/visual) development with the associate director and program staff

Required Qualifications

• A bachelor's degree or equivalent combination of education and experience.
• 3 to 5 years of relevant professional experience supporting communications, marketing, or digital content initiatives.
• Demonstrated experience maintaining and updating websites, including content revisions and basic page builds (WordPress or comparable CMS).
• Experience creating or editing basic graphics and templates for digital use (Adobe Creative Suite and/or Canva).
• Experience drafting, editing, formatting, and proofreading written communications for diverse audiences.
• Exceptional organizational and project management skills and attention to detail.
• Ability to work independently and as part of a team.
• Strong interpersonal and communication skills.
• Manage multiple priorities, meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Familiarity with HTML and form builders (e.g., Gravity Forms).

Preferred Qualifications

• Proficient in Adobe Photoshop, Lightroom, and/or Illustrator.
• Experience supporting CampusGroups or similar enterprise community platform.
• Familiarity with basic analytics and reporting for websites, email campaigns, and/or social media.
• Familiarity with email marketing tools and e-newsletters.
• Working knowledge of brand standards.