Job Summary
The Compliance Specialist supports the compliance needs of Indiana University (IU) School of Medicine (IUSM) by managing compliance-related information, systems, and reporting processes across the medical school's multi-site academic, research, and clinical operations. Acting as a project manager, this role ensures timely collection, monitoring, and analysis of compliance information, including but not limited to faculty disclosures, matters pertaining to industry relations, conflicts of…
interest and commitment, and other regulatory and compliance issues. The specialist will implement monitoring plans, maintain compliance systems, and escalate concerns for investigation and resolution.
Department-Specific Responsibilities
- Implements and manages compliance systems and workflows
- Escalates, coordinates, and monitors management plans
- Tracks deadlines for disclosures, audits, and other related regulatory matters
- Collects, organizes, and maintains regulatory and compliance-related data, including but not limited to faculty disclosures, monitoring reports, and audit findings
- Develops dashboards and reports for school leadership
- Ensures information integrity and confidentiality in all compliance systems
- Receives and reviews faculty conflict of interest disclosures; ensures completeness and accuracy
- Identifies potential regulatory and compliance issues and escalate to the Senior Associate General Counsel, Executive Director, and/or Executive Associate Dean (EAD) for Faculty Affairs and Professional Development (FAPD) as necessary
- Develops and implements systems for timely review and processing of faculty pre-approval requests for outside activity, per the newly revised IU Conflicts of Interest (COI) policy (BOT-34)
- Maintains documentation of investigations and corrective actions
- Assists in preparing materials for leadership review, committees, and other communication needs
- Supports compliance and regulatory education and outreach initiatives by providing data insights, preparing resources and materials, and engaging in curricular efforts as needed
General Responsibilities
- Provides experienced and specialized reporting and data analysis services to ensure and support the university's compliance with various applicable laws and institutional policies
- Generates, compiles, and analyzes institutional data to meet various compliance reporting obligations and/or to identify areas of concern and improvement (including affirmative action, individuals with disabilities, veterans, adverse impact analysis, salary equity analysis, hiring processes, etc.)
- Responsible for submitting certain reports required by state and federal laws and regulations to the appropriate agency by the relevant deadline
- Partners and collaborates with other university offices on data collection, surveys and reporting related to compliance; represents the department on data and/or compliance-related committees and initiatives
- Stays abreast of law changes and current with best practices related to data collection, assessment, storage and reporting
- Produces ad-hoc data reporting and analysis services for investigations and decision support
Qualifications
EDUCATION
Required
- Bachelor's degree (preferably in social science, statistics, information science, or a related field)
Preferred
- Advanced degree (Master's, JD, etc.)
WORK EXPERIENCE
Required
- 2 years of analysis and reporting experience working with data sources and data sets, preferably related to employment
Preferred
- Experience in an academic medical center or research environment
SKILLS
Required
- Proficient written and verbal communication skills
- Maintains a high degree of professionalism
- Demonstrated time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Seeks to acquire knowledge in area of specialty
- Highly thorough and dependable
- Demonstrates a high level of accuracy, even under pressure
- Demonstrated ability to maintain confidential information
- Demonstrated analytical skills
- Ability to simultaneously handle multiple priorities
- Performs work independently with minimal supervision
Preferred
- Knowledge of conflict of interest policies and disclosures systems
- Familiarity with regulatory and compliance monitoring and auditing processes
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
$65,000.00 - 70,000.00 annually based on candidate skills, experience, and qualifications
Work Location
Indianapolis, Indiana
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Legal, Safety, & Protection
Job Family: Legal Compliance
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