Conference and Events Planner II

Position Highlights

The College of Medicine- Tucson (COM-T) Academic Celebrations and Special Events team within Medicine Administration is seeking a Conference and Events Coordinator. This role supports the engagement, communications, and development goals of the College.

This position will report to the Manager of Special Projects. As part of the Academic Celebrations and Special Events Team within the Dean's Office, the incumbent will communicate the college's mission through meetings, events, and engagements for internal and external audiences. The successful candidate will participate in the planning and coordination of duties leading up to, during, and following events hosted by the College/Dean's Office.

• Visa sponsorship is not available for this position.

Duties & Responsibilities

• Manage and execute the logistics and agreements for each event, which include but are not limited to: catering and beverage, facilities, custodial, rentals, decor, entertainment, permits, A/V, and photography services.
• Attend all events to facilitate/manage successful operations, serving as the point-person for impromptu troubleshooting during the event.
• Work closely with Brand Communications and Alumni Engagement colleagues to design event advertising, draft scripts and talking points, and create event programs and invitations.
• Assist the Dean's Office in developing new projects and events.
• Ensure adequate staffing for events, working with staff volunteers to present polished events.
• Ensure all events are in compliance with any applicable UA/COM policies.

Knowledge, Skills & Abilities

• Ability to keep current with new technology and communication outlets.
• Skills in utilizing Microsoft Office Suite programs/applications such as: Word, Excel, PowerPoint.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• 3 years of relevant work experience, or equivalent combination of education and work experience.