Contractor Support Specialist

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

This position will manage, direct, schedule, and coordinate contracted resources for DePauw University to perform construction, corrective maintenance, preventive maintenance, testing, inspection, compliance, and other contracted services that are necessary for the campus physical assets. Responsibilities include the scheduling of contractors, coordinating contracted work with all campus stakeholders, and communicating necessary aspects of contractor work to affected parties. Position will be expected to ensure that contractor safety and security expectations are met, manage all aspects of contracted work execution to meet work and service requirements, and coordinate equipment turnover within the Facility Operations team. The Contractor Coordinator will work closely with Work Planners and Managers to assist with contracted work planning and administrative activities such as defining contractor work scope, issuing Requests for Proposal (RFPs), securing and evaluating competitive bids, issuing Purchase Orders, reviewing and filing field service reports, and processing payment for assigned contracted work.

Essential Functions

• Communicate proactively and effectively with team members to understand the needs and activities associated with the contracted work and to keep stakeholders informed of contracted work progress.
• Specify work for contractors and write bid specifications, as necessary.
• Coordinate external vendors for estimating, scheduling, and quality control measures.
• Issue purchase orders and approve invoices for contracted work
• Provide work updates and periodic timely and accurate reports to Facilities Management on contracted work being performed.
• Serve as primary point of contact between the Facilities Management team and contracted vendors.
• Maintain contractor relations and forecasted needs throughout the year.
• Conduct contractor safety training, badging, and identification practices established by Facilities Management.
• Administer contractor safety and security requirements established by the University and Facilities Management.
• Ensure that contracted work meets scope requirements, safety expectations, and quality requirements.
• Coordinate all contracted work with campus community, other campus schedules, and other FM teams
• Ensure that all contractor safety and security requirements and programs are in place and met.
• Other duties as assigned.