Contracts Coordinator

Do you have experience managing external contractors, procurement, and tendering? Are you looking for a role where you can assist with the delivery of external maintenance contracts, ensuring compliance? If yes, then this full-time ongoing role may be of interest.

The University of Kent are seeking a Contracts Co-ordinator to work in Campus Services to assist with the effective delivery of external maintenance contracts, ensuring compliance, value for money, and operational continuity. In this role you will be involved in planning contract renewals, managing tender processes, integrating statutory and SFG requirements.

As a Contracts Co-ordinator you can expect to be involved in:

• Developing, maintaining, and regularly updating a comprehensive contract renewal schedule, ensuring all service agreements are reviewed in advance of expiry
• Drafting, issuing, and administering Invitations to Tender (ITTs) or Requests for Quotation (RFQs), ensuring accuracy, clarity, and adherence to internal procurement frameworks
• Coordinating bidder queries, evaluating submissions against defined criteria, and supporting recommendation processes, ensuring fair, transparent, and competitive tendering
• Overseeing all stages of the procurement lifecycle—from initial scoping and tendering through evaluation, award, mobilisation, and contract execution.

What will you bring to the role?

• Strong understanding of relevant statutory compliance frameworks (e.g. LOLER, PUWER, water hygiene, fire safety, electrical testing)
• Experience of procurement and tendering
• Excellent communication and stakeholder engagement skills, with experience managing external contractors
• Knowledge of building services.

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• Excellent pension scheme with generous employer contributions
• Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: www.kent.ac.uk/about/

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number CS-388-26.