Job Posting:
JR101437 Business Manager (Open)
Department:
Academic Affairs, PM
Position Type:
Regular
Open Date:
[contact details available in the full listing]
Close Date:
[contact details available in the full listing]
$86,000 Annually
Job Description:
Coppin State University, a fully accredited institution and a
member of the University System of Maryland, is accepting
applications for a Business Manager for the Division of Academic
Affairs. Founded in 1900, Coppin is an urban, residential,
historically black university offering 32 undergraduate majors, 14
graduate majors, and 15 certificate programs and 1 doctoral
program; nearly 3,000 students are enrolled in day, evening,
on-line, and weekend undergraduate and graduate courses. The
Division of Academic Affairs includes the Office of the Provost,
four colleges – the College of Business, the College of Arts &
Sciences and Education, the College of Health Professions, and the
College of Behavioral and Social Sciences. The Honors College, the
College of Graduate Studies, the Office of Grants, Research and
Sponsored Programs, Institutional Planning and Assessment and the
Parlett L. Moore Library are also apart of Academic Affairs.
This position is responsible for managing business operations for
the Division of Academic Affairs including finance and budget,
purchasing and procurement, and liaising with human resources
regarding academic appointments. This key operational role has
oversight of the division’s $30 million budget, fiscal planning,
purchase orders, vendor payment processing, sponsored research
accounts, Title III budget management and reporting, etc. This
position reports to the Provost and Vice President for Academic
Affairs.
Responsibilities:
The daily responsibilities are performed in collaboration with
the Provost.
- Oversees the daily business operations of the Division of
Academic Affairs, ensuring that all business and financial
procedures of the division are in full compliance with university,
state and federal guidelines.
Managed all financially related business matters related to
accounting, budgeting, financial management, contracts, hiring,
etc. for the division.
Manage human resources activities (FTE tracking) and coordinate
personnel-related matters with the Office of Human Resources.
Manage the creation, maintenance, and reconciliation of
accounts using Workday.
Ensure implementation of internal control policies and
procedures as required to support cash/revenue collection, account
requirements, and financial reporting.
Provide reports for all departmental accounts to the
Provost.
Assist the Provost with the preparation of the annual
departmental budget.
Serve as liaison with the University Controller’s Office and
meets regularly to discuss current business and accounting issues
and ensures an open line of communication and effective
institutional oversight of business practices.
Analyze areas of expenditures and revenues, identify problem
areas and recommend changes.
Provide advice and assistance on adherence to budget and
financial management procedures.
Evaluate effectiveness of office operations; implements
approved policies and procedures.
Works to identify, implement and track cost saving
opportunities focusing on operational improvement.
Coordinate annual, internal audits, etc., and assist auditors
with their examination of departmental records.
Minimum Qualifications:
EDUCATION
- Bachelor’s degree in Accounting, Business, Finance, Management,
or financial management discipline required.
EXPERIENCE
- Five (5) or more years of experience in a combination of budget
management, grant administration, accounting, purchasing and staff
management is required.
- Minimum of one year of experience with Workday preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of general accounting principles and
practices.
- Knowledge of business processes, policies, and nomenclature of
the academy.
- Ability to interpret and apply policies, procedures,
regulations, and laws.
- Thorough knowledge of and skill in the use of Microsoft office
(word processing, database, and spreadsheet software) to produce
documents and maintain information.
- Skill in applying analytical skills to review expenditures and
revenues, prepare forecasts, and reconcile accounts.
- Excellent organizational skills with demonstrated ability to
multi-task effectively and to prioritize new and on-going
projects.
- Ability to respond to diverse stakeholders on/off campus with
an appropriate sense of urgency.
- Ability to remain tactful and professional during busy periods
and during stressful situations.
- Ability to manage confidential information.
- Possess strong oral/written communication, presentation, and
interpersonal skills.
Conditions of Employment:
- Mandatory financial disclosure filer
- May be asked to work nights, weekends, and /or holidays, as
needed, during peak seasons such as budget prep and start of the
academic semesters.
Additional Job Information:
BENEFITS SUMMARY
Coppin State University offers a competitive benefits package to
include health insurance options (medical, dental, vision), life
and disability insurance, retirement plan contributions, as well as
paid leave and federal holidays for all regular employees.
Please see the link below to view the benefits that Coppin State
University has to offer.
https://www.coppin.edu/benefits
Coppin State University is an Equal Opportunity/Affirmative Action
employer. All qualified applicants will receive consideration for
employment without regard to race, creed, color, ethnicity,
national origin, ancestry, religion, gender, sexual orientation,
gender identity, genetic information, marital status, pregnancy,
age, disability status or veteran status. View the
EEOC Know Your Rights poster for more
information regarding your rights under the law.
If you experience difficulties utilizing the online application
system or you require reasonable accommodations during any part of
the pre-employment process, please contact Human Resources at
AskHR@coppin.edu. Please note that only inquiries regarding a
request for reasonable accommodation or system issues will be
responded to when contacting this e-mail account. Reasonable
accommodation will be considered on a case-by-case basis.