District Asset Management and Operations - Associate Project Manager

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

Harvard Allston Land Company (HALC) is a subsidiary of Harvard University and is currently overseeing planning and development for the implementation of the University's Enterprise Research Campus (ERC) in Allston. The vision for the ERC is to transform a historically vacant and underutilized site into a vibrant mixed-use district centered on innovation, collaboration, and entrepreneurship. The first phase, constructed in partnership with a private developer, is nearing completion.

HALC seeks a dedicated, talented, resourceful, and enthusiastic individual to join our team as the District Asset Management and Operations Associate Project Manager. Reporting to the Chief Operating Officer, the Associate Project Manager will play a critical role by providing asset management and operational support to the Harvard Allston Land Company as Phase A of the ERC becomes fully online during 2026, and in anticipation of additional phases as the broader ERC district is developed over time. The APM will be part of a project manager pool and support several HALC directors in this cross-functional role, including the Managing Director of Planning and Design and the Director of Finance and Operations. The APM will play a key role in supporting programming and activation of Allstonway, the community open space at the heart of the Enterprise Research Campus.

Job-Specific Responsibilities:

• Operations and maintenance - the APM will coordinate with the team responsible for the provision of operations and maintenance of the outdoor public space in the ERC, as well as serve as primary point of contact for the property management teams in the commercial buildings. The APM will maintain point of contact information and protocols for use in maintenance and/or other emergencies needing rapid response coordination
• Programming and public art - the APM will be the primary point of contact for HALC with the Allstonway programming operator, Tishman Speyer. In this capacity, the APM will ensure the Greenway Programming Plan and the Public Art Program are executed in compliance with established agreements and guidelines. The APM will also support execution of HALC's innovation ecosystem strategy, University collaborations and cross-functional activation initiatives.
• Budget and financial planning - In coordination with Harvard Real Estate and other University partners, the APM will lead development of the ERC District annual operating budget, including the calculation and collection of the annual district fee. In addition, the APM will develop a formal 5-year capital maintenance and reserves plan for the ERC District in collaboration with University partners
• District guidelines - the APM will help ensure Allstonway activities are in compliance with district guidelines, and develop standard operating procedures for district activities, including work orders and budget approvals
• Communications and records management - the APM will oversee a suite of communication and record keeping tools, including the development and maintenance of a shared calendar, record-keeping within Yardi, and the development of metrics / KPIs for use in decision-making and reporting
• Compliance - the APM will ensure that ground lease development partners remain in compliance with all business, legal and reporting requirements under the terms of the ground lease agreements
• Other special projects as needed - in support of HALC priorities

Qualifications

Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

• BA/BS in related field required.
• Minimum of 5 years experience in a related field, advanced education may count towards years of experience.
• Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Project and Outlook) required.

Additional Qualifications and Skills:

• Experience in asset management for large-scale mixed-use urban projects is a plus.
• Exposure to real estate finance and legal agreements is a plus.
• Experience with district-level activation and community building, including programmed events, public art installations and passive activations is a plus.
• Have demonstrated experience working with multiple internal and external constituencies.
• Have the ability to work within the context of a complex and dynamic organization and independently as needed.
• Enjoy working in start-up like environment, with the necessary ability to be nimble and flexible as work dictates.
• The ideal candidate must have:
  • Excellent written, oral, and graphic communication skills,
  • Exceptional interpersonal, time management, and reporting skills,
  • The ability to work collaboratively across teams and with a variety of projects and constituencies,
  • Excellent organizational and interpersonal skills and have the ability to advance multiple assignments simultaneously and handle difficult situations with a high level of professionalism, and
  • High attention to detail.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity and Education
• Other Information:
  • This position has a 3-month orientation and review period.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.