"Donor Relations, Stewardship and Scholarship Coordinator"

Donor Relations, Stewardship and Scholarship Coordinator

Company:
Eastern New Mexico University

Job Location:
Portales, 88130

Category:
Development and Fundraising

Type:
Full-Time

Salary: Depends on Qualifications

Location: Main Campus - Portales, NM

Job Type: Full time permanent

Job Number: 2025-00205

Department: Advancement and Public Relations

Division:
ENMU Foundation

Opening Date:
12/22/2025

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

Position Summary

Working closely with the Associate Vice President of Advancement and the Associate/Assistant Director of Stewardship and Donor Relations, act as an administrative partner focused on donor engagement and stewardship for the Eastern New Mexico Foundation.

Requirements

Duties and Responsibilities:

• Act as the office receptionist and answer phones. Greet and direct visitors.
• Assist clients and students with varied requests.
• Reporting directly to the Associate Vice President of Advancement, perform administrative duties in support of the Associate Vice President for Advancement and the Associate/Assistant Director of Stewardship and Donor Relations.
• Verify prospect information, coordinate, and execute mail merges.
• Schedule events, meetings, and travels
• Seasonally coordinate the flow of scholarship documents utilizing CommunityForce software.
• Provide support to the Philanthropic Processing and Accounting Specialist and be open to cross-training to learn gift processing utilizing Banner.
• Ensure the integrity and confidentiality of sensitive information.
• Supervise student employees and oversee the student-employee budget.
• Enter data, compile and type reports, prepare letters and general correspondence.
• Responsible for scanning and archiving office documents. Training student employees to assist with scanning and archiving.
• Regular and predictable attendance required.
• Perform other related duties as assigned.

Minimum Job Requirements:

A high school diploma or GED certificate and a minimum of one year experience directly related to the duties specified are required.

Knowledge, Skills, and Abilities:

• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Demonstrate aptitude for new technology, platforms, and software applications, including effectively utilizing resources such as user manuals, online tutorials, and training sessions to become proficient in new software
• Skill in the use of standard office equipment
• Ability to understand and convey procedures and regulations established
• Ability to maintain confidentiality of records and information
• Ability to support and assist team members during peak times or when special projects arise
• Skill in word processing and data entry
• A commitment to the confidentiality of sensitive donor and constituent information
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing

Working Conditions

Physical Demand and Working Conditions:

• Work is performed during normal work hours but may require some evening or weekend hours.
• Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, as well as physical demand and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.