Employee Resources and Organizational Learning Specialist
Employee Resources and Organizational Learning Specialist
Working Title: Employee Resources and Organizational Learning Specialist
State Role Title: Administrative and Office Specialist III
Position Type: Full-time Staff (Classified)
Position Status: Full-Time
FLSA Status: Non-Exempt: Eligible for Overtime
College/Division: JMU Libraries
Department: 100113 - Libraries
Pay Band: 3
Pay Rate: Pay Range
Specify Range or Amount: $41,000 - $44,000
Is this a JMU only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No
Beginning Review Date: 07/06/2026
About JMU
At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.
Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
- Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
- Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
- Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
- Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
- Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.
At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.
Discover what makes JMU a great place to work: bit.ly/JMUEmployment
General Information
The James Madison University Libraries seeks applications for a full-time Employee Resources and Organizational Learning Specialist.
This position will:
- Provide support to ensure smooth operations for personnel actions.
- Coordinate performance management process.
- Oversee wage (part-time) and student employee processes, procedures, and related budget allocations.
- Support organizational learning within JMU Libraries.
The successful candidate will report to the Director of Employee Resources & Organizational Learning within the Library Administrative Team, a group of dedicated professionals offering centralized support to the broader JMU Libraries organization. This position will also participate in cross-training for critical core responsibilities.
This is a full-time, 40 hour per week position with benefits. Normal work shifts for this position will align with regular university business hours.
The Libraries welcomes applicants who can demonstrate a commitment to building equitable and welcoming environments. We are committed to encouraging dialogue, cultivating a sense of belonging, and celebrating a broad range of life experiences and perspectives.
Duties and Responsibilities
- Initiate, process, and coordinate personnel actions ensuring accuracy and compliance for full-time, part-time, wage, student employees, and graduate assistants. Maintain employee records, databases, and organizational information and ensure compliance with institutional policies.
- Coordinate the performance evaluation process, communicate timelines and expectations, and support supervisors and employees throughout the annual evaluation cycle.
- Support recruitment, hiring, and onboarding processes for wage and student employees.
- Contribute to onboarding, professional development, and engagement programs that foster a positive workplace culture.
- Assist with the planning and delivery of learning and development initiatives and collaborate with campus partners to support organizational learning.
- Serve as a resource for Libraries employees and supervisors.
Qualifications
Relevant experience providing high-quality administrative or employment-related support, including processing personnel actions, maintaining records, or supporting employee programs.
Experience working with databases, spreadsheets, or administrative systems to track information and support decision-making.
Evidence of strong organizational skills with attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Ability to communicate clearly and professionally with employees, supervisors, and campus partners. Maintain confidentiality as appropriate.
Ability to work independently and as a member of a team in a dynamic, collegial, and collaborative environment.
Demonstrated commitment to building environments that are accessible and welcoming.
Additional Considerations
Experience supporting onboarding, hiring, or performance evaluation processes.
Familiarity with employment processes in a higher education setting.
Experience coordinating programming, training, or professional development initiatives.
Experience working with learning management systems, HR-related platforms, or employee databases.
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