Endowment Investment Operations Manager

Posting Details

Position Information

Position Title
Endowment Investment Operations Manager

Position Type
Regular

Job Number
SA77624

Full or Part Time
full-time 40 hours weekly

Fair Labor Standard Act Classification
Exempt

Anticipated Pay Range
$140,000-$150,000

Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Under the direction of the Chief Investment Officer, the Investment Office manages the University’s approximately $1 billion endowment, stewarding assets that provide essential, long‑term financial support for current and future generations of students and scholars. The endowment is structured to achieve strong long‑term, risk‑adjusted returns while delivering a reliable and sustainable stream in support of the University’s mission.

Reporting to the Chief Investment Officer ( CIO ), the Endowment Investment Operations Manager ( EIOM ) is a key member of the Investment Office, responsible for the integrity, accuracy, and transparency of investment operations, accounting, and reporting for a complex, multi‑asset portfolio encompassing public and private investments. EIOM is a hands-on, senior individual contributor responsible for the full operational and accounting lifecycle of the University’s endowment investment portfolio across public and private markets.

This role serves as the primary point of contact with external service providers, including investment managers and the custodial bank, and requires deep expertise in institutional investment operations, private capital accounting, reconciliations, valuation support, and audit coordination. The position is not a treasury, performance, or FP&A role, and it does not involve security selection or portfolio management.

Chapman offers a very competitive benefits plan including Tuition Reimbursement. To review the details, please use this link. https://www.chapman.edu/faculty-staff/human-resources/benefits/index.aspx

This position does require a clear criminal background check as well as a satisfactory credit check.

Responsibilities

Endowment Investment Operations

• Own the end-to-end investment operations lifecycle for public and private investments, from trade execution support through settlement, accounting, and reporting.
• Serve as the primary liaison with custodians, fund administrators, investment managers, and external advisors
• Review and prepare operational execution for subscriptions, capital calls, distributions, redemptions, and transfers, ensuring accuracy, timeliness, and compliance with governing documents.
• Review fund manager notices, capital activity statements, and operational communications; assess accounting and cash impacts and escalate material issues to the CIO .

Private Investment Accounting and Commitments

• Maintain authoritative records for unfunded commitments, capital called, distributions, and ownership balances across all private investments.
• Review and reconcile capital account statements and quarterly reports from private fund
• Support fair value assessments for private investments in coordination with valuation policies and auditors ( ASC 820).
• Track and reconcile private investment cash flows against custodian records and general ledger activity.

Reconciliations, Controls and Data Integrity

• Perform and oversee monthly and quarterly reconciliations of cash, investments, commitments, and activity across: custodian systems, investment accounting platforms, general ledger.
• Investigate and resolve discrepancies with a documented audit trail.
• Maintain strong internal controls, procedures, and documentation to support audit, compliance, and governance expectations.

Endowment Financial Reporting and Audit

• Lead endowment-related investment accounting for year-end close, financial statements, and supporting schedules.
• Act as the primary point of contact for external auditors on investment matters.
• Prepare and review footnote support, roll forwards, valuation memos, and audit workpapers.
• Ensure compliance with GAAP, FASB, IRS, and UPMIFA related requirements applicable to endowments and nonprofit institutions.

Governance and Investment Committee Support

• Prepare clear, accurate investment operations and accounting materials for the CIO, Investment Committee, and other governance bodies.
• Translate complex operational and accounting information into fiduciary appropriate language.
• Support data requests for peer surveys and institutional reporting based on readily available data (does not include performance measurement).

Process Improvement and Systems

• Evaluate and improve workflows related to investment operations, accounting, and data integration.
• Partner with service providers and others on system enhancements, automation, and reporting efficiency.
• Maintain operational scalability aligned with portfolio growth and increasing private market complexity, governance requirements, and regulation.

Required Qualifications

• 7–10+ years of progressive experience in institutional investment operations and/or fund accounting
• Direct experience supporting endowments, foundations, pensions, OCIOs, or institutional asset managers
• Demonstrated hands on experience with: private equity / private credit / real assets; capital calls, distributions, commitments, custodian and administrator reconciliations
• Strong working knowledge of investment accounting under GAAP and audit requirements
• Advanced Excel skills used for reconciliations, roll forwards, and analysis (not just reporting)

Desired Qualifications

• CPA, CAIA, or significant institutional fund accounting experience
• Experience working directly with external auditors on investment matters
• Experience with endowment or nonprofit investment structures

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Applicant Documents
Required Documents
1. Resume
2. Cover Letter
3. 3 References Listed on One Page
Optional Documents