Event & Conference Services Manager

Event & Conference Services Manager

R0000002536
Elaine Langone Center (ELC)

Position Title:

Event & Conference Services Manager

Position Type:

Full time

Scheduled Weekly Hours: 40

Categories: Staff Non-exempt

Job Summary:

The Events & Conference Services Manager is responsible for a broad range of professional functions in generating revenue and managing use of university facilities. The position plans and organizes support for external and co-sponsored events and conferences including supervision of staff, and coordinates services with related campus partners to ensure success.

Job Duties:

Location/Schedule:

• Office Hours are Monday - Friday, 8:30am - 4:30pm
• Must be able to work evenings & weekends as needed for special events

What You Will Do:

• Initiates and maintains contact with event sponsors and guide external constituents through the process, policies, and requirements of hosting an event on campus, including scheduling and contracts management for events including but not limited to workshops, weddings, summer alumni guest program, memorials, conferences, non university athletic events, etc
• Assists with budget planning, billing and invoicing
• Responds to inquiries, provides quotes, and confirms event logistics including managing on-campus housing accommodations and overseeing day-of logistics
• Assists with Summer Camps/Conferences and maintaining Summer Housing Keys
• Provides quality customer service and works collaboratively with campus partners and stakeholders to ensure successful conferences and events
• Researches third party vendors and suggests selections based on overall value, quality, and need
• Works to develop marketing content and manages social media platforms
• The job descriptions listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed

What You Will Bring:

Required

• Associate's degree in business administration, communications, marketing, or a related field
• A minimum of 2 years of related work experience

Preferred, but Not Required:

• Bachelor's degree in business administration, communications, marketing, or a related field
• Minimum of 4 years of related work experience
• Experience in marketing and managing event contracts and services
• Knowledge of Mazevo
• Experience in higher education

Physical Requirements:

• The ability to walk for extended periods of time
• The ability to lift objects weighing up to 35 lbs