initiatives.
Job Description
Primary Duties & Responsibilities:
Event & Program Coordination
- Provide day-to-day operational coordination for EPO programs, including People + Place, Training and Development, and Continuous Improvement initiatives.
- Manage event logistics, including scheduling, agenda development, room reservations, vendor coordination, catering, audiovisual setup, and event materials.
- Track event budgets and expenses, ensuring responsible fiscal management and adherence to departmental guidelines.
- Coordinate on-site event execution, including setup, troubleshooting, and post-event wrap-up.
Training & Logistics Support
- Provide end-to-end coordination for meetings, including calendar management, preparation of materials, and logistical arrangements.
- Maintain event and meeting calendars and ensure timely communication with stakeholders.
- Coordinate and support training sessions such as Facilities Management Professional (FMP) Training and Danforth technical trainings, including setup, follow-up, materials preparation, and catering.
Employee Engagement & Community Outreach
- Coordinate employee engagement events and initiatives, including Spirit Week, Kindness Day, holiday socials, retirement celebrations, campus tours, and recognition activities.
- Support community outreach efforts such as food drives, clothing donations, 50/50 raffles, and other department-wide engagement events.
- Partner with HR and department leadership to support onboarding meetings, onboarding surveys, and recognition programs.
Communications & Reporting
- Assist with the creation and distribution of events and departmental communications, including flyers, internal announcements, employee surveys, and newsletters.
- Maintain accurate records of events, attendance, and feedback metrics.
- Support reporting and continuous improvement efforts by tracking KPIs, event outcomes, and departmental KPIs.
Administrative & Executive Support
- Manage scheduling, calendar coordination, contact lists, and distribution groups for the Executive Director, Administration & Campus Service Operations.
- Support team and program meetings, committee work, and associate work groups.
- Process office needs such as supply ordering, signage, badge/computer requests, and general office organization.
Collaboration & Cross Coverage
- Process office needs such as supply ordering, signage, badge/computer requests, and general office organization.
- Perform other duties as assigned in support of departmental and university objectives.
Working Conditions
Job Location/Working Conditions: Normal office environment.
Physical Effort: Typically sitting at a desk or table. Repetitive wrist, hand, or finger movement. Ability to move to on and off-campus locations. Occasional lifting (25 - 50lbs.).
Equipment: Office equipment.
Required Qualifications
Education: High school diploma or equivalent high school certification or combination of education and/or experience.
Work Experience: Event And/Or Meeting Planning (3 Years)
Preferred Qualifications
Some college-level or equivalent coursework.
Skills: Adaptability, Budget Control, Client Service, Customer Service, Deadline Management, Detail-Oriented, High Accuracy, Highly Developed Interpersonal, Microsoft Office, Organizational Commitment, Prioritization, Proactive Behavior, Problem Solving, Professional Integrity, Relationship Building, Results-Oriented, Self Motivation, Strive for Excellence, Teamwork, Workload Prioritization
