Events Coordinator I

Job Summary

The Event Coordinator I supports the planning and execution of university events in collaboration with University Advancement, the President's Office, and campus partners. This role assists with event logistics, coordination, and on-site execution for a variety of institutional events, including donor functions, campus programs, and university ceremonies.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties include but are not limited to:

• Plans and schedules large scale University and community events in compliance with university regulations, policies and procedures.
• Collaborates with a wide variety of campus constituents and outside contractors to coordinate event logistics.
• Resolves unique and conflicting event scheduling and planning situations as each event must be handled differently using judgment and discretion.
• Prepares event fee estimates, invoices, collects deposits and final payments from customers. Must be PCI compliant.
• Participates in weekly event coordination meetings with campus service groups including Catering, Academic and Event Technology, University Police, Parking Services, and Physical Plant to ensure efficient and successful University and community based events.
• Monitors campus events for compliance and implements University policy with regard to the Use of University Facilities, Postings and Solicitation on Campus, Consumption of Alcohol on Campus, Animals on Campus, and Public Expression on Campus.
• Provides leadership and direction to assigned full time Event Planner/Scheduler positions.
• Serves as essential personnel and provides assistance in the event of an emergency on campus.

Other Job Duties:

• Performs other job-related duties as assigned.

Required Qualifications:

• This position requires either six years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Hospitality, Communications, or related field and two years of full-time experience directly related to the job functions.
• Professional full-time experience with event planning or coordination, or other relevant experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, Publisher and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in Hospitality Management or related field.
• Work experience in a higher education setting.
• Experience leading the work of others by providing information, guidance and motivation.

Knowledge, Skills & Abilities:

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of or ability to learn R25 and other event scheduling software.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Skill in editing documents for spelling and grammar.
• Excellent customer service skills.
• Ability to diffuse and respond professionally to stressful situations and difficult people.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to anticipate and diffuse problems before they occur.
• Ability to work independently and follow through on assignments.
• Ability to collaborate and work effectively within the community and willing to contribute to a team effort.
• Ability to effectively manage a team by providing information, guidance and motivation.
• Ability to assume new responsibilities and carry them out in an efficient manner.

Institutional Values & Behavioral Expectation:

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 16