Events Coordinator

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.

Summary

The Events Coordinator is responsible for the operations essential to carrying out select events and programming initiatives within the School of Public Affairs. This includes serving as the liaison for internal and external vendors, event budgeting, and oversight. The position coordinates small and large events, provides administrative support to the communications team, and assists with marketing for the events, meetings, and conferences.

Essential Functions

• Event Execution: Support execution of SPA events by managing logistics, room reservations, preparing materials, catering setup, space setup/breakdown, and AV support.
• Event Planning: Assist in developing and implementing events including PTI, leadership programs, admissions events, and school-wide events.
• Catering Coordination: Coordinate catering services, communicate with vendors, and work with budget team on approvals.
• Administrative Duties: Manage filing, correspondence, alcohol approvals, scheduling, and represent the events office.
• Office, Supplies, and Swag Management: Serve as first point of contact, manage inventory, create swag bags and gifts.