Events Coordinator

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $45,400 - $50,438 The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number: S02857

Competency Level: Journey

Location of Workplace: Main UNCW Campus

Home Department: University Advancement - 50000

Primary Purpose of Organizational Unit:

The Division for University Advancement is responsible for the following primary goals:

Coordinate a campus-wide, comprehensive effort to raise philanthropic funds that support the strategic plan and mission of the university.
Manage an inclusive alumni engagement program designed to serve and engage nearly 100,000 alumni as ambassadors, advocates, and donors.
Strengthen and expand UNCW's donor pipeline through effective discovery, cultivation, solicitation, and stewardship strategies.
Ensure that external boards (UNCW Foundation Board, Board of Visitors, Student Aid Association Board, Alumni Association Board of Directors, and the Friends of UNCW) are effective in their mission of supporting UNCW.

The division's fundraising efforts are enhanced by effective partnerships with the campus community as well as external constituents, including alumni, parents, corporations, foundations, volunteers, and friends. Development areas include annual giving, leadership annual giving, major gifts, principal gifts, corporate and foundation engagement, planned giving, and alumni engagement. Prospect development, events and board management, stewardship, communications, and advancement services are support services for the fundraising activities of the division.

Brief Summary of Work for this Position:

The Events Coordinator assists with leading cultivation, recognition, and stewardship events for University Advancement and the Chancellor's Office, overseeing the assignment of duties to staff and volunteers who assist with events.

This position is responsible for the efficient operation of all University Advancement, and Chancellor related advancement events. The Events Coordinator assists with the organization, development and logistics planning associated with special events. This includes, but is not limited to:

Making reservations, developing invitations, managing RSVPs and dissemination to appropriate offices
Processing names for name badges
Organizing registration for events
Requesting menus and entertainment
Working with inside and outside vendors
Telecommunications, moving services, room set-up, flowers, risers, tents, assigned seating, photographers, themes and working agendas
Virtual programming details according to timelines for events, donors, students, and volunteers

This position manages and attends all assigned events and travels as needed for out-of-town events. This position works to guide the development staff, student ambassadors, departmental representatives, and the Chancellor in stewarding donors in an equitable and donor-centered manner.

Minimum Education and Experience Requirements:

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

Two years experience in event planning; knowledge of university advancement fundraising protocols; university experience preferred; experience with virtual event programming; strong attention to detail; ability to manage multiple projects simultaneously; experience managing confidential information appropriately.

FTE: 1.0 FTE (40 hours per week)

Months Per Year: 12 Months

Work Days: Monday - Friday, occasional weekend and nights

Work Hours: 8:00am - 5:00pm, flexibility required

Type of Position: Permanent