Events Manager (LeGrand Alumni & Visitors Center)
Job Summary
The Events Manager (LeGrand Alumni & Visitors Center) oversees the planning and execution of events within the center. This role coordinates event logistics, manages facility operations, and supervises staff to ensure events run smoothly and the facility is maintained at a high standard.
Essential Duties
- Collaborates with campus departments, external clients, and guests to plan events and coordinate facility and room setups based on event requirements. Ensures appropriate staffing for all events and completes all follow-up activities to finalize reservations and event details.
- Develops weekly schedules for student employees, monitors and manages labor hours in alignment with university guidelines, and tracks labor within the EMS system to support daily operations and event management.
- Coordinates building preparation, cleaning, equipment, and food service arrangements for events and activities. Ensures all event components, including seating, staging, lighting, and audio/visual equipment, are properly set up and operational. Communicates detailed setup instructions to staff verbally and in writing.
- Conducts routine custodial and maintenance inspections and coordinates with appropriate personnel to address repairs or deficiencies. Maintains inventory of facilities, property, and equipment, and performs minor building and audio/visual maintenance as needed.
- Prepares event and labor reports, internal communications, and routine correspondence. Recruits, trains, and supervises student and temporary staff. Provides professional, customer-focused service while coordinating tasks, organizing workload, and meeting deadlines. Participates in meetings, training sessions, and campus committees, and performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of
Event scheduling and setup procedures
Customer service principles and practices
Purchasing procedures and applicable regulations
Word processing applications and related office software
Skilled in
Clear oral communication
Effective interpersonal relations
Ability to
Plan, organize, and coordinate event setups
Perform basic mathematical calculations
Prioritize and complete multiple tasks accurately and on time
Minimum Qualifications
- High school diploma or equivalent required.
- One year of experience in facilities/building operations or management, housekeeping supervision, event planning and set-up, or other directly related experience.
- Must be available to work evenings, weekends, and hours outside of normal business operations based on event needs
Preferred Qualifications
- Bachelor’s degree is preferred.
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